901 PUBLIC EXAMINATION OF SCHOOL DISTRICT RECORDS

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district.  These hours are   8:30 a.m. to   3:30 p.m. Monday through Friday, except for holidays and recesses.  Summer hours are 7:30 a.m. to 2:30 p.m. Monday through Friday except for holidays.

Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing.  The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records by telephone or in writing, including electronically.  The school district may require pre-payment of the costs prior to copy and mailing.

Persons wanting copies may be assessed a reasonable fee for the copy.  Persons wanting compilation of information may be assessed a reasonable fee for the time of the employee to review and compile the requested information.  The district will make every effort to provide the public record requested at no cost other than copying costs for a record which takes less than thirty minutes to produce.

Costs for legal services utilized for the redaction or review of legally protected confidential information may also be assessed to the individual requesting the records.  Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.  Costs for legal services utilized for the redaction or  review of legally protected confidential information may also be assessed to the individual requesting the records.  Printing of the materials for the pub lic at the expense of the school district will only occur when the event is sponsored by the school district.

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

• Security procedures
• Emergency preparedness procedures
• Evacuation procedures
• Security codes and passwords

It is the responsibility of the board secretary to maintain accurate and current records of the school district.  It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district

Cross References

Approved July 2000                           

Reviewed November  2016             

Revised November 2022