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403.6R1 DRUG AND ALCOHOL TESTING PROGRAM REGULATION

This administration regulation supports the Drug and Alcohol Testing Program policy. It also establishes and explains the requirements of the school district’s drug and alcohol testing program required for employees operating school vehicles. Note the Drug and Alcohol Testing Program Definitions, Code No. 403.7R2.

 

A.        Questions regarding the drug and alcohol testing program, its supporting administrative regulations or the drug and alcohol testing program may be directed to the school district contact person, Joel Pedersen, 4045 Ashland Road, Eldon, Iowa 52554.

 

B.         Covered Drivers.

           

            1.         A driver is covered by the drug and alcohol testing program if the driver:

                        a.         Drives a vehicle transporting sixteen or more persons, including the driver, OR drive a vehicle weighing over twenty-six thousand one pounds; and

                        b.         Required to hold a commercial driver’s license for the driver position.

 

            2.         Covered drivers include:

                        a.         Applicants seeking a position as a driver;

                        b.         Full time, regularly employed drivers;

                        c.         Casual, intermittent, occasional or substitute drivers; and

                        d.         Leased drivers and independent, owner-operator contractors who are either directly employed by or under lease to a school district or who operate a school vehicle at the  direction of or with the consent of a school district.

 

            3.         Drivers are subject to the drug and alcohol testing program and its requirements throughout the year, including the times when school is not in session or when the driver is on leave.

 

C.         Prohibited Driver Conduct.

 

            1.         Drivers shall not report to duty or remain on duty with a 0.04 alcohol concentration or greater.

 

            2.         Drivers shall not report for duty or remain on duty when using any drug except: When a licensed medical practitioner has advised the driver that the drug does not adversely affect the  driver’s ability to safely operate a school vehicle.

 

            3.         Drivers shall not use alcohol at least four hours prior to, or during the performance of, a safety-sensitive function.

 

            4.         Drivers shall not possess alcohol while on duty. This includes possessing prescriptions and  over-the-counter medicine containing alcohol unless the packaging seal is unbroken.

 

            5.         Drivers required to take a post-accident alcohol test shall not use alcohol within eight hours  following the accident or prior to undergoing a post-accident alcohol test, whichever comes

                        first.

 

            6.         Drivers shall not refuse to submit to a drug or alcohol test. A refusal to test is considered a  positive test resulting in suspension from duties pending termination of the driver.

 

            7.         Drivers shall not report for duty or remain on duty performing a safety-sensitive function if the driver has a positive drug test result.

 

D.        Alcohol Testing Procedures.

 

            1.         Driver’s breath or saliva is tested for alcohol.

 

            2.         The screening alcohol test is conducted with an evidentiary breath testing device or a saliva  testing device.

                        a.         The screening breath alcohol or saliva test determines whether the driver’s alcohol concentration is less than 0.02.

                                    (1)        A screening alcohol test result of less than 0.02 alcohol concentration allows  the driver to continue to perform a safety-sensitive function.

                                    (2)        A screening alcohol test result of 0.02 alcohol concentration or greater requires  a confirmation test.

 

            3.         The confirmation alcohol test is conducted only by an evidentiary breath alcohol testing device to determine whether the driver can continue to perform a safety-sensitive function.

                        a.         A confirmation alcohol test result of less than 0.02 alcohol concentration allows the driver to continue to perform a safety-sensitive function.

                        b.         A confirmation alcohol test result of 0.02 alcohol concentration but less than 0.04   alcohol concentration requires the driver to cease performing a safety-sensitive  function for twenty-four hours.

                        c.         A driver will be terminated for a confirmation alcohol test result of 0.04 breath alcoh  concentration or greater.

 

            4.         Alcohol testing is conducted at collection sites which provide privacy to the driver and contain the necessary equipment, personnel and materials.

                        a.         Alcohol testing is conducted at a designated collection site unless the situation requires   another location.

                        b.         In the event privacy cannot be assured, privacy will be provided to the extent practical.

 

            5.         Screening alcohol testing steps.

                        a.         Once the driver is notified to submit to an alcohol test, the driver must complete the Alcohol/Drug Test Notification Form and proceed immediately to the collection site.  Collection site personnel contact the school district superintendent immediately when a  driver does not arrive at the specified time. Failure to arrive at the collection site in a  timely manner is considered a refusal to test.

                        b.         Upon arrival, the driver must provide a photo identification. Repeated failure of the driver to produce a photo identification is considered insubordination as well as a refusal to test.

                        c.         The testing procedure is explained to the driver by the collection site person.

                        d.         The breath alcohol technician (BAT) or saliva test technician (STT) and the driver complete and sign the appropriate sections of the alcohol testing form.

                        e.         Evidentiary breath alcohol testing device procedures.

                                    (1)        The drive forcefully blows into the mouthpiece for at least six seconds or until  an adequate amount of breath has been obtained.

                                    (2)        The screening alcohol test is stopped when the driver fails twice to provide an  adequate amount of breath. In that case:

                                                (a)        A refusal of the driver to try a second time to provide adequate breath is considered a refusal to test.

                                                (b)        A physician analyzes the driver’s inability to provide adequate breath.

                                                (c)        Failure to provide adequate breath is considered a refusal to test unless the physician determines a medical condition caused the failure to provide adequate breath.

                                    (3)        The results of the screening alcohol test are shared with the driver.

                        f.          Saliva alcohol testing device procedures.

                                    (1)        The driver and the STT review the expiration date of the saliva alcohol testing device, and if the date is valid, the packaging is opened.

                                    (2)        The driver or STT places the swab in the drivers mouth until the swab is   completely saturated. If the alcohol test is started again, only the STT may place.

                                    (3)        The saliva alcohol testing device is activated with the saturated swab in place.

                                    (4)        The saliva alcohol test is stopped when the driver fails twice to provide an adequate amount of saliva. In that case:

                                                (a)        The school district is informed.

                                                (b)        The driver must submit to a breath alcohol test immediately.

                                    (5)        The saliva testing device results are read two minutes, and no later than fifteen minutes, after the saliva testing device was activated.

                                    (6)        The results of the screening alcohol test are shared with the driver.

                        g.         The driver and breath alcohol technician or saliva test technician must sign the alcohol  testing form following completion of the alcohol test. Failure to sign the form after the alcohol test is not considered a refusal to test. However, in the remarks section of the  form, the BAT or STT notes the driver’s refusal to sign.

                        h.         Screening alcohol test results.

                                    (1)        An alcohol test result of less than 0.02 alcohol concentration is reported to the school district in a confidential manner and the driver may continue to perform  a safety-sensitive function.

                                    (2)        An alcohol test result of 0.02 alcohol concentration or more requires a confirmation alcohol test be performed between fifteen and thirty minutes after  the screening test.

                                    (3)        The BAT or STT provides the school district superintendent with a copy of the  alcohol testing form if written communication was not used to report the test     results.

                        i.          Potentially incomplete or invalid screening alcohol tests are repeated with correctedprocedures.

 

            6.         Confirmation alcohol testing steps.

                        a.         The driver is instructed to not eat, drink, put any object or substance in his or her  mouth, and, to the extent possible, not belch during the fifteen-minute waiting period to  avoid accumulation of mouth alcohol leading to an artificially high reading.

                        b.         The confirmation alcohol test is done between fifteen and twenty minutes of the  screening alcohol test whether or not the driver followed the requirements.

                        c.         If a different collection site is used, the driver must be under the observation of the collection site person or school district person while in transit to the confirmation  alcohol testing site or while waiting for the confirmation alcohol test.

                        d.         If a different collection site person conducts the confirmation alcohol test, the driver must again provide photo identification.

                        e.         The testing procedure is explained to the driver by the, a BAT.

                        f.          The BAT and the driver complete and sign the appropriate sections of the alcohol   testing form.

                                    (1)        Refusal of the driver to sign the form prior to the confirmation alcohol test is  considered a refusal to test.

                                    (2)        The school district is notified immediately of the refusal to sign.

                        g.         The driver forcefully blows into the evidentiary breath testing device mouthpiece for at   least six seconds or until an adequate amount of breath has been obtained.

                        h.         The confirmation alcohol test results, which are the final and official test results, are   shared with the driver.

                        i.          The driver and BAT must sign the alcohol testing form following completion of the   alcohol test. Failure to sign the form after the alcohol test is not considered a refusal to  test. However, in the remarks section of the form, the BAT notes the driver’s refusal to  sign.

                        j.          The BAT informs the school district’s superintendent of the results of the test in a confidential manner.

                                    (1)        An alcohol test result of less than 0.02 alcohol concentration is reported to the   school districts in a confidential manner and the driver may continue to    perform a safety-sensitive function.

 

                                    (2)        The breath alcohol technician notifies the school district superintendent

                                                Immediately of confirmation alcohol test results of 0.02 alcohol concentration or more.

                                    (3)        The collection site person provides the school district superintendent with a  copy of the alcohol testing form if written communication was not used to  report the test results.

                        k.         Potentially incomplete or invalid confirmation alcohol tests are repeated with corrected procedures.

                        l.          The breath alcohol test is stopped when the driver fails twice to provide an adequate  amount of breath. In that case:

                                    (1)        A physician analyzes the driver’s inability to provide adequate breath.

                                    (2)        Failure to provide adequate breath is considered a refusal to test unless the physician determines a medical condition caused the failure to provide adequate breath.

                                    (3)        A refusal of the driver to try a second time to provide adequate breath is  considered a refusal to test.

 

E.         Drug Testing Procedures.

 

            1.         Driver’s urine is tested for marijuana, cocaine, opiates, amphetamines and phencyclidine.

 

            2.         A split specimen urine drug test, often called “split sample test,” is used to conduct the drug test.

                        a.         A negative drug test result allows the driver to continue to perform a safety-sensitive function.

                        b.         A positive drug test result on the primary sample requires the driver to be removed  from performing a safety-sensitive function.

                        c.         A positive drug test result on the primary sample allows the driver an opportunity to  request the split sample be tested by another certified laboratory only for the specific  drug found in the primary sample. A negative drug test result on the split sample results  in a negative drug test result.

                        d.         The driver will be terminated for a positive drug test result.

 

            3.         Drivers taking medication at a licensed medical practitioner’s direction may perform a safety-sensitive function if the licensed medical practitioner determines there is not an adverse affect                         on performing a safety-sensitive function and the school district is informed in writing of the medication and licensed medical practitioner’s opinion.

 

            4.         Drug testing is conducted at collection sites which provide privacy to the driver and where the necessary equipment, personnel and materials are located.

                        a.         Drug testing is conducted at a designated collection site unless the situation requires  another location. Public restrooms can be used as collection sites in exceptional   circumstances.

 

                        b.         In the event privacy cannot be assured, privacy is provided to the extent practical.

                                    However, direct observation is allowed if:

                                    (1)        Reasons exist to believe the driver may alter or substitute the specimen.

                                    (2)        The driver presents a specimen with a temperature or the oral body temperature  varies from the specimen provided.

                                    (3)        The last specimen provided by the driver was determined by the laboratory to   not meet specific gravity and urine creatinine concentration criteria.

                                    (4)        The collection site person observes conduct of the driver to substitute or   adulterate the specimen.

                        c.         Direct observation is approved by the supervisor of the collection site person or the   designated school district representative. Non-medical personnel performing direct  observation must be of the same gender as the driver.

 

            5.         Drug testing steps.

                        a.         The school district superintendent makes arrangements with the collection site for the  test.

                        b.         Once the driver is notified to submit to a drug test, the driver must complete the  Alcohol/Drug Test Notification Form and proceed immediately to the collection site. The collection site person contacts the school district superintendent immediately when a driver does not arrive at the specified time. Failure to arrive at the collection site in a  timely manner is considered a refusal to test.

                        c.         Upon arrival, the driver must provide a photo identification. Repeated failure of the driver to produce a photo identification is considered insubordination as well as a  refusal to test. The driver may require the collection site person to provide proof of  identification.

                        d.         The driver may keep his or her wallet but must remove any unnecessary outer  garments, purses, briefcases and similar items at the request of the collection site person.

                        e.         Immediately prior to providing a urine specimen, the driver must wash his or her hands.

                        f.          The driver must then provide forty-five milliliters of urine and deliver it immediately to the collection site person.

                                    (1)        Drivers who cannot provide an adequate amount of urine receive instructions   for drinking water and trying again.

                                    (2)        The drug test is stopped when the driver fails twice to provide an adequate  amount of urine.

                                    (3)        Failure to provide adequate urine is considered a refusal to test unless  the physician determines a medical condition caused the failure to provide adequate urine.

 

                        g.         the specimen is kept in view of the driver and collection site person.

                        h.         Upon receipt of the specimen, the collection site person immediately, and in no event  later than four minutes from the time of urination, measures the temperature of the specimen.

                        i.          The driver may volunteer to have his or her oral temperature taken to provide evidence  against alteration or substitution if there is some question about the temperature of the specimen.

                        j.          The collection site person inspects the specimen for color and other signs of   contaminants and notes any unusual findings in the remarks section of the chain of   custody form.

                        k.         Another specimen is required as soon as possible under direct observation if   adulteration or substitution is suspected by the collection site person. Specimens suspected of adulteration or substitution are also sent to laboratory for testing.

                        l.          The specimen is divided into the primary and the split specimen, sealed and labeled.  The label is initialed by the driver.

                        m.        The driver is required to read and sign the statement on the chain of custody form  certifying the specimens are the driver’s.

                        n.         The collection site person is required to note on the chain of custody form any unusual  behavior or appearance of the driver and any failure to cooperate.

                        o.         The collection site person completes the chain of custody form and the driver signs the  form indication the collection is complete. Failure of the driver to sign the form after the drug test is not considered a refusal to test. However, the collection site person notifies the school district superintendent and notes the driver’s failure to sign on the form.

                        p.         the specimens are packaged for shipping to the laboratory and are shipped immediately or placed in secure storage until they can be shipped.

 

            6.         Laboratory

                        a.         The laboratory used by the school district’s drug and alcohol testing program is  certified by the U.S. Department of Health and Human Services (DHHS). Certified laboratories meet the testing procedures, personnel and record keeping requirements of  the law.

                        b.         Upon arrival of the specimens at the laboratory, the split specimen is stored and the primary specimen is tested.

                                    (1)        A positive drug test result on the initial test of the primary specimen requires a  confirmation drug test of the primary specimen.

                                    (2)        The split specimen is discarded if the primary specimen has a negative drug test result.

            7.         Medical Review Officer (MRO).

                        a.         The MRO may release drug testing records of a driver to unauthorized individuals only with the written consent of the driver.

                        b.         The MRO keeps a record of negative drug test results and reports negative drug test results to the school district, usually within two working days.

                        c.         The primary role of the MRO is to review and interpret positive drug test results to  determine whether a legitimate explanation exists for the positive drug test result.

                                    (1)        After reviewing the chain of custody form and the laboratory drug test results,   the MRO contacts the driver to discuss the positive drug test result prior to notifying the school district and to ask whether the driver requests a drug test  of the split sample. The driver’s request for a drug test of the split sample must                                             be made within seventy-two hours of talking with the MRO.

                                    (2)        Upon request of the driver, the split specimen is sent to a second certified laboratory to test only for the drug found in the primary specimen.

                                    (3)        The MRO contacts the school district superintendent for assistance if the driver  cannot be reached.

                                    (4)        The school district superintendent must confidentially inform the driver to contact the MRO.

                                    (5)        Upon contacting the driver, the school district superintendent must inform the MRO that the driver was contacted.

                                    (6)        Drivers who cannot be contacted are placed on temporary medically unqualified status or medical leave.

                        d.         the MRO may verify a positive drug test without talking to the driver if:

                                    (1)        The driver declines the opportunity to discuss the positive drug test.

                                    (2)        The driver fails to contact the MRO within five days after the school district  superintendent has contacted the driver.

                                    (3)        MRO verification of positive drug test results under these circumstances can be challenged by the driver if they driver presents the MRO with information  documenting a serious illness, injury or other circumstances unavoidably preventing the driver from timely contacting the MRO. The MRO, based on                                      this additional information, may find a legitimate explanation for the positive   drug test result and declare the drug test negative.

                        e.         The driver is notified of the drugs found in a positive drug test result by the MRO, the   school district superintendent or by certified mail to the driver’s last known address.

                        f.          The school district receives a written report of the negative and positive drug test results from the MRO.

 

F.         Pre-employment Testing

 

NOTE: It is recommended, the school district inform applicants/drivers of the requirement for drug testing in a notice or advertisement soliciting applicants/drivers for employment.

 

            1.         Drivers shall submit to a drug test if a job offer is made. The job offer is contingent upon:

                        a.         A negative drug test result; and

                        b.         A signed written statement authorizing former employers to release all information on  the driver related to drugs and alcohol.

            2.         Prior to allowing a driver to perform a safety-sensitive function, and no later than fourteen days  after performing a safety-sensitive function, information must be obtained, or a good faith effort must have been made to obtain the information about the driver’s drug and alcohol history.

                        a.         The following information must be obtained about the driver for the two year period  preceding the date of the application.

                                    (1)        Alcohol test result of 0.04 alcohol concentration or greater;

                                    (2)        Positive drug test results; and

                                    (3)        Refusals to be tested.

                        b.         The information must be obtained, or a good faith effort made to obtain, the information if the driver is currently performing and will continue to perform a safety-sensitive function.

                        c.         The information must be obtained or a good faith effort made to obtain the information  if the driver performed a safety-sensitive function and is no longer employed by the school district.

                        d.         The information does not need to be obtained if the driver did not perform a safety-sensitive function and is no longer employed by the school district.

                        e.         The school district may obtain information held by the prior employer for the two-year period preceding the date of application even if the information came from other  employers.

                        f.          A good faith effort requires the school district to request and hopefully receive, the information prior the driver and no later than fourteen days after first driving by taking  the following steps:

                                    (1)        Obtain the driver’s written consent immediately after a conditional  employment offer is made.

                                    (2)        Send a completed consent for Release of Information signed by the driver to  prior employers via certified mail.

                                    (3)        Contact the prior employer’s drug and alcohol testing program managers about  the status of the request if no response is received within reasonable period.

                                    (4)        Take appropriate action (i.e., follow-up with SAP, terminate employment) if  the information received, whether prior to or after the fourteen day period,  requires.

                                    (5)        Document and maintain the documentation of the steps taken to obtain the  information when it is not received or the prior employer refuses to submit the  information.

 

G.        Random Testing.

 

            1.         Annually, ten percent of the average number of drivers are selected for random alcohol tests and fifty percent of the average number of drivers are selected for random drug tests.

 

            2.         The drivers’ identification numbers are selected by a scientific method giving each driver an equal change to be selected.

 

            3.         Random tests are unannounced and spread throughout the year.

 

            4.         Drivers selected for random alcohol testing are notified just before, during or just after performing a safety-sensitive function. The school district documents why some, if any, drivers  were selected but not notified.

 

            5.         Drivers selected for random drug testing are notified at any time. The school district must document why some, if any, drivers were selected but not notified.

 

            6.         Once the driver is notified of being selected for a random test, the driver must proceed  immediately to the collection site. However, drivers performing a safety-sensitive function must  safely stop and proceed to the collection site as soon as possible.

 

H.        Reasonable Suspicion Testing.

 

            1.         A driver may be required to submit to a reasonable suspicion drug test at any time.

 

            2.         A driver may be required to submit to a reasonable suspicion alcohol  test just before, during or just after the driver performs a safety-sensitive function or just before, during or just after the  time the driver is required to be in compliance with the drug and alcohol testing program policy, its supporting documents or the law.

                        a.         A reasonable suspicion alcohol test is performed within two hours and no later than   eight hours of determining reasonable suspicion.

                        b.         If the alcohol test is not given within two hours, the reasons for the delay must be documented.

                        c.         If the alcohol test is not given within eight hours, attempts to test are stopped and the   reason for not testing must be documented.

 

 

            3.         A reasonable suspicion test request is made by an employee who received training to determine  reasonable suspicion. The reasons for the reasonable suspicion must be documented within twenty-four hours or prior to the release of the test results. If more than one employee trained to  determine reasonable suspicion observes the driver, that employee must also document their  reasons.

 

I.          Post-accident Testing.

 

            1.         Drivers are subject to both post-accident drug and alcohol testing as soon as possible after an accident in which:

                        a.         A fatality, other than the driver, occurred.

                        b.         The driver was cited and bodily injury occurred to a person who, as a result of the  injury, required immediate medical treatment away from the scene of the accident; or

                        c.         The driver was cited and one or more motor vehicles incurred disabling damage as a   result of the accident, requiring a motor vehicle to be transported away from the   accident scene by a tow truck or other motor vehicles.

                                    (1)        “Disabling damage” is damage which precludes the departure of a motor    vehicle from the scene of the accident in its usual manner in daylight after  simple repairs. It includes damage to motor vehicles that could have been   driven but would have been further damaged if so driver.

                                    (2)        “Disabling damage” excludes damage which can be remedied temporarily at  the scene of the accident without special tools or parts.

                                                (a)        Tire disablement without other damage even if no spare tire is available.

                                                (b)        Headlight or taillight damage.

                                                (c)        Damage to turn signals, horn, or windshield wipers which make them   inoperative.

 

            2.         Drivers must remain readily available for post-accident testing.

                        a.         Drivers who leave the scene or who do not remain readily available are deemed to have refused to test.

                        b.         Necessary medical treatment cannot and should not be denied to a driver waiting to  complete post-accident drug and alcohol tests.

 

            3.         Alcohol testing requirements.

                        a.         The alcohol test is administered within two hours and no later than eight hours of the accident.

                        b.         The reasons for administering the test later than two hours after the accident must be documented.

                        c.         The reason for not administering the test within eight hours of the accident must be  documented.

                        d.         Drivers are prohibited from consuming alcohol for eight hours after the accident or until the alcohol test is completed.

 

            4.         Drug testing requirements.

                        a.         The drug test is administered as soon as possible and no later than 32 hours after the accident.

                        b.         the reasons for not administering the test must be documented.

 

            5.         Results of drug or alcohol testing conducted by law enforcement officers or other officials on the scene with independent authority to conduct such tests are presumed valid if the testing   conforms with the law.           

 

J.          School district responsibilities.

 

            1.         Provide drivers with information on the drug and alcohol testing requirements of the drug and  alcohol testing program policy, its supporting documents and the law, including the driver’s  obligations.                 

 

            2.         Supervisors of drivers or employees designated to determine reasonable suspicion must receive  sixty minutes of training on alcohol misuse and sixty minutes of training on drug use. The  training must address the physical, behavioral, speech and performance indicators of probable  alcohol misuse and drug use. The reasonable suspicion training certificate must be maintained by the school district until the employee leaves employment of the school district or is no longer authorized to make a reasonable suspicion determination.

 

            3.         Provide drivers with instructions prior to the driver operating a school vehicle to enable the driver to comply with the drug and alcohol testing requirements.

 

            4.         Disallow drivers to report to work or perform a safety-sensitive function when the school district has actual knowledge of a driver’s drug use whether or not a drug test was conducted.

 

            5.         Disallow drivers to report to work or perform a safety-sensitive function when the school district has actual knowledge of a driver with 0.02 alcohol concentration or greater whether or not an alcohol test was conducted.

 

            6.         Ensure, through the school district’s drug and alcohol testing program service provider, that the   quality assurance plan, developed by the manufacturer and approved by the National Highway   Traffic Safety Administration (NHTSA) for the evidentiary testing device or saliva alcohol testing device used for alcohol testing of its drivers, describes the inspection, maintenance and calibration requirements and intervals for the device.

 

            7.         Ensure, through the school district’s drug and alcohol testing program service provider, that the collection site person using an evidentiary breath testing device is a certified breath alcohol technician (BAT).

 

            8.         Ensure, through the school district’s drug and alcohol testing program service provider, that the  collection site person using a saliva alcohol testing device is a certified BAT or saliva test technician (STT).

 

K.        Consequences of violating the drug and alcohol testing program policy, its supporting documents or the law.

 

            1.         Each violation is dealt with based on the circumstances surrounding the violation. The following consequences may result from a violation.

                        a.         Drivers may be disciplined up to and including termination.

                        b.         Drivers may not be permitted to perform safety-sensitive functions.

                        c.         Drivers may be advised of the resources available to them in evaluating and resolving problems associated with the misuse of alcohol or use of drugs.

                        d.         Drivers refusing to submit to drug and/or alcohol testing are considered insubordinate   and are subject to termination.

                        e.         Drivers/applicants who refuse to submit to or cooperate with the drug and/or alcohol  testing process and requirements shall be disqualified from further consideration.    

 

            2.         Nothing in the drug and alcohol testing program policy, its supporting documents or the law  relating to drug and alcohol testing limits or restricts the right of the board or superintendent to discipline, up to and including termination, a driver for conduct which violates the school district’s policies, supporting documents and procedures.      

 

L.         Drug and alcohol testing records.

 

            1.         Drug and alcohol testing records are stored in locked files at limited access locations separate  and apart from the driver’s general personnel records.           

            2.         The records are released only with the written consent of the driver. Only those records  specifically authorized for release may be released. However:

                        a.         Records may be released to appropriate government agencies without a driver’s written   consent.

                        b.         Records may be released to appropriate school district employees without a driver’s   written consent.

                        c.         School districts may, without a driver’s written consent, make a driver’s drug and alcohol test records available to a decision maker in a lawsuit, grievance or other  proceeding initiated by or on behalf of the driver and arising from the result of an alcohol or drug test under the drug and alcohol testing program policy, its supporting  documents or the law or from the school district’s determination that the driver violated  the drug and alcohol testing program, its supporting regulations, or the law.

 

            3.         With a written request, drivers may access and copy their drug and alcohol test records in accordance with the board policy related to employee records. A driver is not denied access to  these records for failure to pay fees associated with other records.

 

            4.         The following records of the school district’s drug and alcohol testing programs are maintained for the time period indicated.

                        a.         One year:

                                    (1)        Records of negative and canceled drug test results and alcohol test results of  less than 0.02 alcohol concentration.

                                    (2)        Records related to a driver’s test results.

                                    (3)        Records related to other violations of the law.

                                    (4)        Records related to substance abuse evaluations.

                        b.         Two years:

                                    (1)        Records related to the alcohol and drug collection process, except calibration  of evidentiary breath testing devices, and training.

                        c.         Five years:

                                    (1)        Alcohol test results of 0.02 alcohol concentration and greater.

                                    (2)        Verified positive drug test results.

                                    (3)        Documentation of refusals to take required alcohol and/or drug tests.

                                    (4)        Evidentiary breath testing device calibration documentation.

                                    (5)        Driver substance abuse evaluations and referrals.

                                    (6)        Annual calendar year summary.

                                    (7)        Records related to the administration of the drug and alcohol testing program.

                        d.         Forever or as designated below.

                                    (1)        Reasonable suspicion training certificates must be retained two years after the  employee is no longer authorized to make a reasonable suspicion   determination.

                                    (2)        Records related to the education and training of drivers must be retained two  years after the employee ceases to perform a safety sensitive function.

 

            5.         The following records of a school district collection site for saliva alcohol testing are   maintained for the time period indicated.

                        a.         Two years.

                                    (1)        Records related to the alcohol collection process.

                        b.         Five years.

                                    (1)        Collector copy of Chain of Custody Form for Controlled Substances Testing.

                                    (2)        Collector copy of Breath Alcohol Test Form.

                                    (3)        Quality assurance plan, if any.

                                    (4)        Quality control check sheet.

                        c.         Records related to the education and training of STTs must be retained two years if the    employee ceases to perform the duties of an STT.