700 PURPOSE OF NONINSTRUCTIONAL AND BUSINESS SERVICES

This series of the board policy manual is devoted to the goals and objectives for the school district's noninstructional services and business operations that assist in the delivery of the education program.  These noninstructional services include, but are not limited to, transportation, the school lunch program and child care.  The board, as it deems necessary, will provide additional noninstructional services to support the education program.

It is the goal of the board to provide noninstructional services and to conduct its business operations in an efficient manner.

 

 

Approved July 2000                     

Reviewed October 2016       

Revised                   

701 FINANCIAL ACCOUNT SYSTEM

701.1 DEPOSITORY OF FUNDS

Each year at its annual meeting, the board will designate by resolution the name and location of the Iowa located financial depository institution or institutions to serve as the official school district depository or depositories.  The maximum deposit amount to be kept in the depository will be stated in the resolution.  The amount stated in the resolution must be for all depositories and include all of the school district's funds.

It is the responsibility of the board secretary to include the resolution in the minutes of the meeting.

 

 

 

 

 

Legal Reference:         

Iowa Code §§ 279.33 (2013).

 

 

Cross Reference:        

210.1   Annual Meeting

206.4   Treasurer [or 206.3, Secretary-Treasurer]

704.1   Local - State - Federal - Miscellaneous Revenue

 

 

Approved July 2000                           

Reviewed October 2016              

Revised                   

 

701.2 TRANSFER OF FUNDS

When the necessity for a fund has ceased to exist, the balance may be transferred to another fund or account by board resolution.  School district monies received without a designated purpose may be transferred in this manner.  School district monies received for a specific purpose or upon vote of the people may only be transferred, by board resolution when the purpose for which the monies were received has been completed.  Voter approval is required to transfer monies to the general fund from the capital projects fund and debt service fund.

It is the responsibility of the board secretary to make recommendations to the board regarding transfers and to provide the documentation justifying the transfer.

 

 

 

Legal Reference:         

Iowa Code §§ 24.21-.22; 279.8; 298A (2013).

 

 

Cross Reference:        

701.3   Financial Records

703      Budget

704.2   Sale of Bonds

 

 

Approved July 2000   

Reviewed October 2016 

Revised                   

701.3 FINANCIAL RECORDS

Capital projects fund

Physical plant and equipment levy fund

FiFinancial records of the school district are maintained in accordance with generally accepted accounting principles (GAAP) as required or modified by law.  School district monies are received and expended from the appropriate fund and/or account.  The funds and accounts of the school district will include, but not be limited to:

 

Governmental fund type:

  • General fund
  • Special revenue fund
    • Management levy fund
    • Public education and recreation levy fund
    • Student activity fund
    •  
  • Debt service fund
  • Secure and Advanced Vision for Education (SAVE)

Proprietary fund type:

  • Enterprise fund
    • School nutrition fund
    • Child care fund
  • Internal service fund

Fiduciary funds:

  • Trust or agency funds
    • Expendable trust funds
    • Nonexpendable trust funds
    • Pension trust funds
  • Agency funds

Account groups:

  • General capital assets account group
  • General long-term debt account group

 

The general fund is used primarily for the education program.  Special revenue funds are used to account for monies restricted to a specific use by law.  Proprietary funds account for operations of the school district operated similar to private business, and they account for the costs of providing goods and services provided by one department to other departments on a cost reimbursement basis.  Fiduciary funds are used to account for monies or assets held by the school district on behalf of, or in trust for, another entity.  The account groups are the accounting records for fixed assets and long-term debt.

 

The board may establish other funds in accordance with generally accepted accounting principles and may certify other taxes to be levied for the funds as provided by state law. The status of each fund must be included in the annual report.

It is the responsibility of the superintendent to implement this policy and bring necessary changes in the maintenance of the school district's financial records to the attention of the board.

 

 

 

Legal Reference:         

Iowa Code §§ 11.23; 298A (2013).

 

Cross Reference:        

704      Revenue

705      Expenditures

 

 

Approved  July 2000                   

Reviewed January/February 2017        

Revised January/February 2017                  

701.4 FISCAL YEAR

The school district fiscal year shall begin July 1 and end June 30 each year. The budget shall state the expenditures for the fiscal year, and it shall be the responsibility of the superintendent to operate the education program within the budget.

It shall be the responsibility of the board to ensure the budget is managed effectively.

 

 

 

Legal Reference:         

Iowa Code §§ 24.2 (2013).

 

Cross Reference:        

703      Budget

704      Revenue

705      Expenditures

 

 

Approved  July 2000                    

Reviewed October 2016       

Revised                   

 

 

701.5 CLASSIFICATION OF ACCOUNTS

The money received from the regular and the voter-approved physical plant and equipment levies, the levy for public educational and recreational activities imposed under chapter 300, the proceeds of the sale of bonds authorized by law, and the proceeds of a tax estimated and certified by the board for the purpose of paying interest and principal on lawful bonded indebtedness shall be deposited in the schoolhouse fund and, except when authorized by the electors, shall be used only for the purpose for which originally authorized or certified. The money received from the district management levy shall be deposited in the sub-fund of the general fund of the school district. The treasurer shall keep a separate account for each fund and shall not pay an order that fails to state the fund upon which it is drawn and the specific use for which it is to be applied.

 

 

Legal Reference:         

Iowa Code §§ 11.236; 291.13 (2013).

 

Cross Reference:        

704      Revenue

705      Expenditures

 

 

Approved  July 2000                    

Reviewed October 2016       

Revised                   

 

702 CASH IN SCHOOL BUILDINGS

The amount of cash that may be kept in the school building for any one day is sufficient for that day's operations.  Funds raised by students are kept in the activity fund.

A minimal amount of cash is kept in the central administration office at the close of the day.  Excess cash is deposited in the authorized depository of the school district.

It is the responsibility of the superintendent to determine the amount of cash necessary for each day's operations and to comply with this policy.

 

 

Legal Reference:         

Iowa Code § 279.8 (2013).

 

 

Cross Reference:        

701.1   Depository of Funds

704      Revenue

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

 

702.1R1 GATE RECEIPTS

Gate receipts from any given school event have the potential to amount to a substantial sum of cash. In consideration of the board policy to limit cash in the cash drawer in the office and in the safe, at the close of the school day, cash receipts should be removed and deposited on the same day of the event whenever possible.

 

In those instances when same-day deposits are impossible, gate receipts are to be locked in safe until the first business day when a deposit can be made. The board discourages the individual in charge of collection of the gate receipts from personally holding the receipts except in special circumstances approved by the superintendent.

 

The athletic secretary and building secretaries shall be responsible for collections, counting and depositing the gate receipts. The superintendent shall provide administrative regulations to be followed by those chosen to handle the recipts.

703 BUDGET

703.1 BUDGET PLANNING

Prior to certification of the budget, the board will review the projected revenues and expenditures for the school district and make adjustments where necessary to carry out the education program within the revenues projected.

A budget for the school district is prepared annually for the board's review.  The budget will include the following:

  • the amount of revenues to be raised by taxation;
  • the amount of revenues from sources other than taxation;
  • an itemization of the amount to be spent in each fund; and,
  • a comparison of the amount spent and revenue received in each fund for like purposes in the two prior fiscal years.

It is the responsibility of the superintendent and business manager to prepare the budget for review by the board prior to the April 15 deadline each year.

Prior to the adoption of the proposed budget by the board, the public is apprised of the proposed budget for the school district.  Prior to the adoption of the proposed budget by the board, members of the school district community will have an opportunity to review and comment on the proposed budget.  A public hearing for the proposed budget of the board is held each year in sufficient time to file the adopted budget no later than April 15.

The proposed budget filed by the board with the board secretary and the time and place for the public hearing on the proposed budget is published in a newspaper designated for official publication in the school district.  It is the responsibility of the board secretary to publish the proposed budget and public hearing information at least 10 but no more than 20 days prior to the public hearing.

The board will adopt and certify a budget for the operation of the school district to the county auditor by April 15.  It is the responsibility of the board secretary to file the adopted and certified budget with the county auditor and other proper authorities.

The board may amend the budget for the fiscal year in the event of unforeseen circumstances.  The amendment procedures will follow the procedures for public review and adoption of the original budget by the board outlined in these policies.

It is the responsibility of the superintendent and the board secretary to bring any budget amendments necessary to the attention of the board to allow sufficient time to file the amendment with the county auditor no later than May 31 of each year.

 

 

Legal Reference:         

Iowa Code §§ 24; 257; 279.8; 297; 298; 618 (2013).

 

Cross Reference:        

214      Public Hearings

703      Budget

704      Revenue

705      Expenditures

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

 

703.2 SPENDING PLAN

The budget of the school district is the authority for the expenditures of the school district for the fiscal year for which the budget was adopted and certified.  It is the responsibility of the superintendent to operate the school district within the budget. 

 

 

Legal Reference:        

Iowa Code § 24.9 (2013).

 

 

Cross Reference:        

703      Budget

704      Revenue

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

704 REVENUE

704.1 LOCAL - STATE - FEDERAL - MISCELLANEOUS REVENUE

Revenues of the school district are received by the board treasurer.  Other persons receiving revenues on behalf of the school district will promptly turn them over to the board treasurer.

Revenue, from whatever source, is accounted for and classified under the official accounting system of the school district.  It is the responsibility of the board treasurer to deposit the revenues received by the school district in a timely manner.  School district funds from all sources will not be used for private gain or political purposes.

Tuition fees received by the school district are deposited in the general fund.  The tuition fees for kindergarten through twelfth grade during the regular academic school year are set by the board based upon the superintendent's recommendation in compliance with current law.  Tuition fees for summer school, driver's education and adult education are set by the board prior to the offering of the programs.

The board may charge materials fees for the use or purchase of educational materials.  Materials fees received by the school district are deposited in the general fund.  It is the responsibility of the superintendent to recommend to the board when materials fees will be charged and the amount of the materials fees.

Rental fees received by the school district for the rental of school district equipment or facilities are deposited in the general fund.  It is the responsibility of the superintendent to recommend to the board a fee schedule for renting school district property.

Proceeds from the sale of real property are placed in the physical plant and equipment levy (PPEL) fund.  The proceeds from the sale of other school district property are placed in the general fund.

The board may claim exemption from the law prohibiting competition with private enterprise for the following activities:

  • Goods and services directly and reasonably related to the educational mission;
  • Goods and services offered only to students, employees or guests which cannot be provided by private enterprise at the same or lower cost;
  • Use of vehicles for charter trips offered to the public, full- or part-time, or temporary students;
  • Goods and services which are not otherwise available in the quantity or quality required by the school district;
  • Telecommunications other than radio or television stations;
  • Sponsoring or providing facilities for fitness and recreation;
  • Food service and sales; and,
  • Sale of books, records, tapes, software, educational equipment, and supplies.

It is the responsibility of the superintendent to bring to the board's attention additional sources of revenue for the school district.

 

Legal Reference:         

Iowa Code §§ 12C; 23A; 257.2; 279.8; 282.2, .6, .24; 291.12, 297.9-.12, .22; 301.1 (2013).

 

Cross Reference:        

701.1   Depository of Funds

703      Budget

803      Selling and Leasing

905      Use of School District Facilities & Equipment

 

 

Approved July 2000                           

Reviewed October 2016              

Revised                   

704.2 DEBT MANAGEMENT POLICY

DEBT LIMITS
Credit Ratings
The school district seeks to maintain the highest possible credit ratings for all categories of short- and long-term debt that can be achieved without compromising the delivery of services and the achievement of adopted objectives.  The school district recognizes that external economic, natural, or other events may from time to time affect the creditworthiness of its debt. Nevertheless, the school district is committed to ensuring that actions within their control are prudent.

Debt Limits
For general obligation debt, the school district’s outstanding debt limit shall be no more than five percent (5%) of the actual value of property within the school district’s boundaries, as prescribed the Iowa constitution and statutory restrictions.

For revenue debt, the school district’s goal is to provide adequate debt service coverage of at least 1.20 times the annual debt service costs.

In accordance with Iowa law, the school district may not act as a conduit issuer or issue municipal securities to raise capital for revenue-generating projects where the funds generated are used by a third party (“conduit borrower”) to make payments to investors.

PURPOSES AND USES OF DEBT
Capital Planning
To enhance creditworthiness and prudent financial management, the school district is committed to systematic capital planning, intergovernmental cooperation and coordination and long-term financial planning.

Capital Financing
The school district may issue long-term debt for capital projects as authorized by Iowa law, which include, but are not limited to, the costs of planning, design, land acquisition, buildings, permanent structures, attached fixtures or equipment, and movable pieces of equipment. Capitalized interest may be included in sizing any capital project debt issue.  The types of debt instruments to be used by the school district include:

•    General Obligation Bonds
•    General Obligation Capital Loan Notes
•    Bond Anticipation Notes
•    Revenue Anticipation Notes
•    School Infrastructure Sales, Services and Use Tax Revenue Bonds
•    Lease Purchase Agreements, including Certificates of Participation

Working Capital Financing
The school district may issue debt for working capital for operations after cash flow analysis has determined that there is a mismatch between available cash and cash outflows.  The school district shall strive to repay working capital debt by the end of the fiscal year in which the debt was incurred.  A Working Capital Reserve may be included in sizing any working capital debt issue.

Refundings
Periodic reviews of all outstanding debt will be undertaken to determine if refunding opportunities exist. Refunding will be considered (within federal tax law restraints) if and when there is a net economic benefit of the refunding or if the refunding is otherwise in the best interests of the school district, such as to release restrictive bond covenants which affect the operations and management of the school district.

In general, advance refundings for economic savings will be undertaken when a net present value savings exceeds three percent of the refunded debt can be achieved.  Current refundings, which produce a new present value savings of less than three percent will be considered on a case by case basis taking into consideration bond covenants and general conditions.  Refundings with negative savings will not be considered unless there is a compelling public policy objective for doing so.

DEBT STANDARDS AND STRUCTURE
Length of Debt
Debt will be structured for the shortest period consistent with a fair allocation of costs to current and future beneficiaries or users.  Long-term debt will not be issued for periods exceeding the useful life or average useful lives of the project or projects to be financed.  All debt issued will adhere to state and federal law regarding the length of time the debt may be outstanding.

Debt Structure
Debt will be structured to achieve the lowest possible net cost to the school district given market conditions, the urgency of the capital project, the type of debt being issued, and the nature and type of repayment source.  To the extent possible, the school district will design the repayment of its overall debt to rapidly recapture its credit capacity for future use.

Generally, the school district will only issue fixed-rate debt.  In very limited circumstances, the school district may issue variable rate debt, consistent with the limitations of Iowa law and upon a finding of the board that the use of fixed rate debt is not in the best interest of the school district and a statement of the reasons for the use of variable rate debt.

All debt may be structured using discount, par or premium coupons, and as serial or term bonds or notes, or any combination thereof, consistent with Iowa law.  The school district should utilize the coupon structure that produces the lowest True Interest Cost (TIC) taking into consideration the call option value of any callable maturities.

The school district will strive to structure their debt in sinking fund installments for each debt issue that achieves, as nearly as practicable, level debt service within an issue or overall debt service within a particular classification of debt.

Derivatives (including, but not limited to, interest rate swaps, caps, collars, corridors, ceiling and floor agreements, forward agreements, float agreements, or other similar financing arrangements), zero-coupon or capital appreciation bonds are not allowed to be issued consistent with State law.

Decision Analysis to Issue Debt
Whenever the school district is contemplating the issuance of debt, information will be developed concerning the following four categories commonly used by rating agencies assessing the school district’s credit worthiness, listed below.
Debt Analysis – Debt capacity analysis; purpose for which debt is proposed to be issued; debt structure; debt burden; debt history and trends; and adequacy of debt and capital planning.Code No. 704.2

Financial Analysis – Stability, diversity, and growth rates of tax or other revenue sources; trend in assessed valuation and collections; current budget trends; appraisal of past revenue and expenditure trends; history and long-term trends of revenues and expenditures; evidences of financial planning; adherence to GAAP; audit results; fund balance status and trends in operating and debt funds; financial monitoring systems and capabilities; and cash flow projections.

Governmental and Administrative Analysis – Government organization structure; location of financial responsibilities and degree of control; adequacy of basic service provision; intergovernmental cooperation/conflict and extent of duplication; and overall planning efforts.

Economic Analysis – Geographic and location advantages; population and demographic characteristics; wealth indicators; types of employment, industry and occupation; housing characteristics; new construction; evidences of industrial decline; and trend of the economy.

DEBT ISSUANCE
Credit Enhancement
Credit enhancements (.i.e., bond insurance, etc.) may be used but only when the net debt service on the debt is reduced by more than the costs of the credit enhancement.

Costs and Fees
All costs and fees related to issuing the debt will be paid out of debt proceeds and allocated across all projects receiving proceeds of the debt issue.

Method of Sale
Generally, all school district debt will be sold through a competitive bidding process.  Bids will be awarded on a TIC basis providing other bidding requirements are satisfied.

The school district may sell debt using a negotiated process in extraordinary circumstances when the complexity of the issue requires specialized expertise, when the negotiated sale would result in substantial savings in time or money, or when market conditions of school district credit are unusually volatile or uncertain.

Professional Service Providers
The school district will retain external bond counsel for all debt issues.  All debt issued by the school district will include a written opinion by bond counsel affirming that the school district is authorized to issue the debt, stating that the school district has met all Iowa constitutional and statutory requirements necessary for issuance and determining the debt’s federal income tax status.  The bond counsel retained must have comprehensive municipal debt experience and a thorough understanding of Iowa law as it relates to the issuance of the particular debt.

The school district will retain an independent financial advisor.  The financial advisor will be responsible for structuring and preparing all offering documents for each debt issue.  The financial advisor retained will have comprehensive municipal debt experience, experience with diverse financial structuring and pricing of municipal securities.

The treasurer shall have the authority to periodically select other service providers (e.g., escrow agents, verification agents, trustees, arbitrage consultants, rebate specialist, etc.) as necessary to meet legal requirements and minimize net debt costs.  These services can include debt restructuring services and security or escrow purchases.Code No. 704.2

Compensation for bond counsel, financial advisor and other service providers will be as economical as possible and consistent with industry standards for the desired qualification levels.

DEBT MANAGEMENT
 Investment of Debt Proceeds
The school district shall invest all proceeds received from the issuance of debt separate from the school district’s consolidated cash pool unless otherwise specified by the authorizing bond resolution or trust indenture.  Investments will be consistent with those authorized by Iowa law and the school district’s Investment Policy to maintain safety of principal and liquidity of the funds.

Arbitrage and Record Keeping Compliance
The treasurer shall maintain a system of record-keeping, reporting and compliance procedures with respect to all federal tax requirements which are currently, or may become applicable through the lifetime of all tax-exempt or tax credit bonds.

Federal tax compliance, record-keeping, reporting and compliance procedures shall include not be limited to:
1)     post-issuance compliance procedures (including proper use of proceeds, timely expenditure of proceeds, proper use of bond financed property, yield restriction and rebate, and timely return filing);
2)    proper maintenance of records to support federal tax compliance;
3)    investments and arbitrage compliance;
4)    expenditures and assets;
5)    private business use; and
6)     designation of primary responsibilities for federal tax compliance of all bond financings.

Financial Disclosure
The school district is committed to full and complete financial disclosure, and to cooperating fully with rating agencies, institutional and individual investors, other levels of government, and the general public to share comprehensible and accurate financial information.  The school district is dedicated to meeting secondary disclosure requirements on a timely and comprehensive basis, as promulgated by the Securities and Exchange Commission.

The Official Statements accompanying debt issues, Annual Audits, and Continuing Disclosure statements will meet the standards articulated  by the Municipal Securities Rulemaking Board (MSRB), the Government Accounting Standards Board (GASB), the Securities and Exchange Commission (SEC), Generally Accepted Accounting Principles (GAAP) and the Internal Revenue Service (IRS).  The treasurer shall be responsible for ongoing debt disclosure as required by any Continuing Disclosure Certificate for any debt issue and for maintain compliance with disclosure standards promulgated by state and federal regulatory bodies

Legal Reference    Iowa Code §§ 74-76; 278.1; 298; 298A (2013).

Cross Reference:    

701    Financial Accounting System
704    Revenue

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

704.3 INVESTMENTS

School district funds in excess of current needs are invested in compliance with this policy.  The goals of the school district's investment portfolio in order of priority are:

  • To provide safety of the principal;
  • To maintain the necessary liquidity to match expected liabilities; and
  • To obtain a reasonable rate of return.

In making investments, the school district will exercise the care, skill, prudence and diligence under the circumstances then prevailing that a prudent person acting in a like capacity and familiar with such matters would use to meet the goals of the investment program.

School district funds are monies of the school district, including operating funds.  "Operating funds" of the school district are funds which are reasonably expected to be used during a current budget year or within fifteen months of receipt.  When investing operating funds, the investments must mature within three hundred and ninety-seven days or less.  When investing funds other than operating funds, the investments must mature according to the need for the funds.

The board authorizes the treasurer to invest funds in excess of current needs in the following investments.

  • Interest bearing savings, money market, and checking accounts at the school district's authorized depositories;
  • Iowa Schools Joint Investment Trust Program (ISJIT); and,
  • Certificates of deposit and other evidences of deposit at federally insured Iowa depository institutions.

It is the responsibility of the treasurer to oversee the investment portfolio in compliance with this policy and the law.

The treasurer is responsible for reporting to and reviewing with the board at its regular meetings the investment portfolio's performance, transaction activity and current investments. 

It is the responsibility of the superintendent to deliver a copy of this policy to the school district's depositories, auditor and outside persons doing investment business with the school district.

It will also be the responsibility of the superintendent, in conjunction with the treasurer, to develop a system of investment practices and internal controls over the investment practices.  The investment practices are designed to prevent losses, to document the officers' and employees' responsibility for elements of the investment process and address the capability of the management.

 

 

Legal Reference:         

Iowa Code §§ 11.2, .6; 12.62; 12B.10; 12C; 22.1, .14; 28E.2; 257; 279.29; 283A; 285; 502.701; 633.123 (2013).

 

Cross Reference:        

206.4   Treasurer

704      Revenue

 

 

Approved July 2000   

Reviewed October 2016 

Revised                   

704.4 GIFTS - GRANTS - BEQUESTS

The board believes gifts, grants, and bequests to the school district may be accepted when they will further the interests of the school district.  The board will have sole authority to determine whether the gift furthers the interests of the school district.

Gifts, grants, and bequests are approved by the board.  Once it has been approved by the board, a board member or the superintendent may accept the gift on behalf of the school district.

Gifts, grants, and bequests once accepted on behalf of the school district become the property of the school district.  Gifts, grants, and bequests are administered in accordance with terms, if any, agreed to by the board.

 

 

Legal Reference:         

Iowa Code §§ 279.42; 565.6 (2013).

 

 

Cross Reference:        

217      Gifts to Board of Directors

 402.4   Gifts to Employees

 508.1   Class or Student Group Gifts

 

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

704.5 STUDENT ACTIVITIES FUND

Revenue raised by students or from student activities is deposited and accounted for in the student activities fund.  This revenue is the property of and is under the financial control of the board.  Students may use this revenue for purposes approved by the activities director.

Whether such revenue is collected from student contributions, club dues, and special activities or result from admissions to special events or from other fund-raising activities, all funds will be under the jurisdiction of the board and under the specific control of the activities director.  They will be deposited in a designated depository and will be disbursed and accounted for in accordance with instructions issued by the superintendent.

It is the responsibility of the board secretary to keep student activity accounts up-to-date and complete.

Any unencumbered class or activity account balances will automatically revert to the activity fund when a class graduates or an activity is discontinued.

 

 

 

 

Legal Reference:         

Iowa Code §§ 11.23; 279.8 (2013).

 

 

Cross Reference:        

504      Student Activities

701      Financial Accounting System

 

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

704.6 ONLINE FUNDRAISING CAMPAIGNS - CROWDFUNDING

The Cardinal Community School District Board of Education believes online fundraising campaigns, including crowdfunding campaigns, may further the interests of the district. Any person or entity acting on behalf of the district and wishing to conduct an online fundraising campaign for the benefit of the district shall begin the process by seeking prior approval from the Superintendent. Money or items raised by an online fundraising campaign will be the property of the district only upon acceptance by the board, and will be used only in accordance with the terms for which they were given, as agreed to by the board.
Approval of requests shall depend on factors including, but not limited to:
•    Compatibility with the district’s educational program, mission, vision, core values, and beliefs;
•    Congruence with the district and school goals that positively impact student performance;
•    The district’s instructional priorities;
•    The manner in which donations are collected and distributed by the crowdfunding platform;
•    Equity in funding; and
•    Other factors deemed relevant or appropriate by the district.
If approved, the requestor shall be responsible for preparing all materials and information related to the online fundraising campaign and keeping district administration apprised of the status of the campaign.
The requestor is responsible for compliance with all state and federal laws and other relevant district policies and procedures. All items and money generated are subject to the same controls and regulations as other district property and shall be deposited or inventoried accordingly. No money raised or items purchased shall be distributed to individual employees.
 

Legal Reference:    

Iowa Code §§ 279.8; 279.42; 565.6.

Cross Reference:    

508.1 Class or Student Group Gifts

504.5 Student Fundraising
704.4 Gifts – Grants – Bequests

904.2 Advertising and Promotion

 

 

Approved:  October 2016

Reviewed:

Revised:

 

705 EXPENDITURES

705.1 PURCHASING – BIDDING

The board supports economic development in Iowa.  Purchases by the school district will be made in Iowa for Iowa goods and services from a locally-owned business located within the school district or from an Iowa-based company which offers these goods or services if the cost and other considerations are relatively equal and they meet the required specifications.

Prior to August 15 of each year and after analyzing the school district's anticipated procurement level for the current fiscal year, the school board will set a goal of ten percent of the anticipated procurement level to be purchased from certified targeted small businesses.  In determining the procurement level, the cost of utilities (heat, electricity, telephone and natural gas) and employees' costs will not be included.  After the goal has been established, the superintendent will file the required Targeted Small Business Procurement form with the Department of Education by August 15.

By July 31 of each year, the superintendent will file a report with the Department of Education outlining purchases of goods and services from targeted small businesses for the previous fiscal year.

The school board and superintendent will encourage targeted small businesses which are not certified with the Department of Inspections and Appeals to become certified targeted small businesses.

It is the responsibility of the superintendent to approve purchases, except those authorized by or requiring direct board action.  The superintendent may coordinate and combine purchases with other governmental bodies to take advantage of volume price breaks.  Joint purchases with other political subdivisions will be considered in the purchase of equipment, accessories or attachments with an estimated cost of $50,000 or more.

The superintendent will have the authority to authorize purchases without competitive bids for goods and services costing under $2500 without prior board approval.  For goods and services costing more than $2500 and less than $25,000, the superintendent will receive quote(s) of the goods and services to be purchased prior to approval of the board.  Competitive sealed bids are required for purchases, other than emergency purchases, for goods and services that cost $25,000 or more, including school buses and construction contracts.

The purchase will be made from the lowest responsible bidder based upon total cost considerations including, but not limited to, the cost of the goods and services being purchased, availability of service and/or repair, delivery date, the targeted small business procurement goal and other factors deemed relevant by the board.

The board and the superintendent will have the right to reject any or all bids, or any part thereof, and to re-advertise.  If it is determined that a targeted small business which bid on the project may be unable to perform the contract, the superintendent will notify the Department of Economic Development.  The board will enter into such contract or contracts as the board deems in the best interests of the school district.    

 

 

 

 

Legal Reference:         

Iowa Code §§ 23A; 26; 28E; 72.3; 73; 285.10(3), .10(7); 301 (2009).

261 I.A.C. 54.

281 I.A.C. 43.25.

481 I.A.C. 25.

1984 Op. Att'y Gen. 115.

1974 Op. Att'y Gen. 171.

 

 

Cross Reference:        

705      Expenditures

801.4   Site Acquisition

802      Maintenance, Operation and Management

803      Selling and Leasing

 

Approved July 2000                           

Reviewed October 2016            

Revised         

705.2 PURCHASING ON BEHALF OF EMPLOYEES

Generally, the school district will not purchase items on behalf of employees.  The school district may in unusual and unique circumstances do so.  It is within the discretion of the board to determine when unique and unusual circumstances exist.

No purchase is made unless the employee has paid the school district prior to the order being placed and the employee has agreed to be responsible for any taxes or other expenses due.

 

 

 

Legal Reference:         

Iowa Code § 279.8 (2013).

 

 

Cross Reference:        

703      Budget

 

 

Approved July 2000   

Reviewed October 2016  

Revised                   

705.3 PAYMENT FOR GOODS AND SERVICES

The board authorizes the issuance payment of claims against the school district for goods and services.  The board will allow the payment after the goods and services have been received and accepted in compliance with board policy.

Claims for payment of freight, drayage, express, postage, printing, water, lights, telephone, rents, and payment of salaries pursuant to the terms of a written contract may be paid by the board secretary prior to formal audit and approval by the board. In addition the secretary, upon approval of the board president, may issue warrants for approved registrations, claims offering a discount for early payment, approved travel expenses, approved goods and services delivered C.O.D. and other verified bills filed with the secretary when the board is not in session prior to payment of these claims and prior to audit and approval by the board.

The board authorizes the board secretary, upon approval of the superintendent, to issue payment for verified bills, for reasonable and necessary expenses, when the board is not in session.  The board secretary will examine the claims and verify bills.  The board will approve the bills at its next regular meeting.] or [The board will approve payment for the bills at the board’s regular board meeting.

The secretary will determine to the secretary's satisfaction that the claims presented to the board are in order and are legitimate expenses of the school district.  It is the responsibility of the secretary to bring claims to the board.

The board president and board secretary may sign warrants by use of a signature plate or rubber stamp.  If the board president is unavailable to personally sign warrants, the vice president may sign warrants on behalf of the president.

It is the responsibility of the superintendent to develop the administrative regulations regarding this policy.

 

Legal Reference:         

Love v. City of Des Moines, 210 Iowa 90, 230 N.W. 373 (1930).

Iowa Code §§ 279.8, .29, .30, .36; 291.12; 721.2(5) (2013).

281 I.A.C. 12.3(1).

 1980 Op. Att'y Gen. 102, 160, 720.

1976 Op. Att'y Gen. 69.

1972 Op. Att'y Gen. 130, 180, 392, 456, 651.

1936 Op. Att'y Gen. 375.

 

 

Cross Reference:        

705      Expenditures

 

 

Approved July 2000                           

Reviewed October 2016              

Revised  April 2011

705.4 REQUISITIONS AND PURCHASE ORDERS

Supplies, equipment, and services may only be approved for purchase by the superintendent. Requisition for supplies, equipment, and services shall be made by employees to their immediate supervisor. Only those purchases approved by the superintendent shall be processed by the school district.

The superintendent may authorize a procedure for the purchase of small, emergency items, usually at a cost of $5,000 or less.

 

 

 

Legal Reference:         

Iowa Code § 279.8 (2013).

 

 

Cross Reference:        

705      Expenditures

 

 

Approved July 2000                     

Reviewed October 2016                    

Revised                   

 

705.5 RECEIVING GOODS AND SERVICES

To assure goods and services procured by the school district are properly accounted for and are of the quality and type ordered, goods will be received by the building secretary. Goods and services which do not meet the requirements specified in the purchase order or contract will not be paid for or accepted.

If goods must be delivered to and received by someone other than the board secretary, it shall be the responsibility of that person to inform the board secretary, to assure the goods and services are properly accounted for, and to ensure they are of the quality and type ordered.

 

 

 

 

Legal Reference:         

Iowa Code § 279.8 (2013).

 

 

Cross Reference:        

705      Expenditures

 

 

 

Approved July 2000                     

Reviewed October 2016       

Revised                   

705.6 UNPAID WARRANTS

Generally, the board shall authorize claims to be paid only when sufficient revenue is available for such claims. The board may authorize the payment of claims for which insufficient funds are available.

When the board deems it necessary to authorize warr4ants without sufficient funds available, stamped warrants or anticipatory warrants may be authorized.

It shall be the responsibility of the board secretary to issue anticipatory warrants when needed.

 

 

Legal Reference:         

Iowa Code chs. 74; 74A (2013).

 

 

Cross Reference:        

705      Expenditures

 

 

Approved July 2000                     

Reviewed October 2016       

Revised                   

705.7 PETTY CASH

A petty cash fund shall be maintained by the school district in each building principal’s office secretary for incidental expenditures. The petty cash fund in each building shall be a minimal amount as determined by the superintendent.

It shall be the responsibility of the building administrator to maintain and authorize expenditures from the petty cash fund.

 

 

 

Legal Reference:         

Iowa Code 279.8 (2013).

 

 

Cross Reference:        

702      Cash In School Buildings

705      Expenditures

 

 

Approved July 2000                     

Reviewed October 2016        

Revised April 2011

705.8 WRITTEN CODE OF STANDARDS OF CONDUCT (Food Service Department)

The Cardinal Community School District seeks to conduct all procurement procedures in compliance with stated regulations; and to prohibit conflicts of interest and actions of employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal, State, or local funds if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employes or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-Federal entity may neither solicit nor accept guidelines, favors, or anything of monetary value from contractors or parties to subcontract. However, organizations may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value.  

413 Classified Employee Termination of Employment

Approved December/January 2018                     

  

 

 

 

 

 

706 PAYROLL PROCEDURES

706.1 PAYROLL PERIODS

The payroll period for the school district is bi-monthly.  Employees are paid on the 5th and 20th day of each month.  If this day is a holiday, recess, or weekend, the payroll is paid on the last working day prior to the holiday, recess or weekend.

It is the responsibility of the board secretary to issue payroll to employees in compliance with this policy.

The requirements stated in the Master Contract between employees in a certified collective bargaining unit and the board regarding payroll periods of such employees will be followed.

 

 

 

Legal Reference:         

Iowa Code §§ 20.9; 91A.2(4), .3 (2013).

 

 

Cross Reference:        

706.2   Payroll Deductions

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

706.2 PAYROLL DEDUCTIONS

Ease of administration is the primary consideration for payroll deductions, other than those required by law.  Payroll deductions are made for federal income tax withholdings, Iowa income tax withholdings, social security, and the Iowa Public Employees' Retirement System (IPERS).

Employees may elect to have payments withheld for professional dues, district-related and mutually agreed upon group insurance coverage, and/or tax sheltered annuity programs.  Requests for these deductions will be made in writing to the superintendent.  Requests for purchase or change of tax-sheltered annuities may be made at anytime.

It is the responsibility of the superintendent to determine which additional payroll deductions will be allowed.

The requirements stated in the Master Contract between employees in a certified collective bargaining unit and the board regarding payroll deductions of such employees will be followed.

 

 

 

Legal Reference:         

Iowa Code §§ 91A.2(4), .3; 294.8-.9, .15-.16 (2013).

 

 

Cross Reference:        

406.6   Licensed Employee Tax Shelter Programs

 412.4   Classified Employee Tax Shelter Programs

 706.1   Payroll Periods

 

 

Approved July 2000                           

Reviewed October 2016             

Revised                   

 

706.3 PAY DEDUCTIONS

The district provides leaves of absences to allow employees to be absent from work to attend to important matters outside of the workplace. As public employers, school districts are expected to record and monitor the work that employees perform and to conform to principles of public accountability in their compensation practices.

Consistent with principles of public accountability, it is the policy of the district that, when an employee is absent from work for less than one work day and the employee does not use accrued leave for such absence, the employee’s pay will be reduced or the employee will be placed on leave without pay if:

  • the employee has not sought permission to use paid leave for this partial-day absence,
  • the employee has sought permission to use paid leave for this partial-day absence and permission has been denied,
  • the employee’s accrued paid leave has been exhausted, or
  • the employee chooses to use leave without pay.

In each case in which an employee is absent from work for part of a work day, a deduction from compensation will be made or the employee will be placed on leave without pay for a period of time which is equal to the employee’s absence from the employee’s regularly scheduled hours of work on that day.

 

 

 

Legal Reference:             

29 U.S.C. Sec. 2 13(a) (2012)

29 C.F.R. Part 541 (2012)

 

Cross References:           

409.8   Licensed Employee Unpaid Leave

414.8      Classified Employee Unpaid Leave

 

Approved             July 2000       

Reviewed: :  October 2016   

Revised                        

706.3R1 PAY DEDUCTION REGULATION

The district complies with all applicable laws with respect to payment of wages and benefits to employees including laws such as the federal Fair Labor Standards Act and the Iowa Wage Payment Collection Act.  The district will not make pay deductions that violate either the federal or state laws.

 

Any employee who believes that the district has made an inappropriate deduction or has failed to make proper payment regarding wages or benefits is encouraged to immediately consult with the appropriate supervisor. Alternatively, any employee may file a formal written complaint with the board secretary.   Within 15 business days of receiving the complaint, the board secretary will make a determination as to whether the pay deductions were appropriate and provide the employee with a written response that may include reimbursement for any pay deductions that were not appropriately made.

 

This complaint procedure is available in addition to any other complaint process that also may be available to employees.

 

 

 

 

 

Approved March/April 2011                 

Reviewed                                         

Revised                        

707 FISCAL REPORTS

707.1 SECRETARY'S REPORTS

The board secretary will report to the board each month about the receipts, disbursements and balances of the various funds.  This report will be in written form and sent to the board with the agenda for the board meeting.

 

 

Legal Reference:         

Iowa Code §§ 279.8; 291.7 (2013).

 

 

Cross Reference:        

206.3   Secretary

210.1   Annual Meeting

707      Fiscal Reports

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

707.2 TREASURER'S ANNUAL REPORT

At the annual meeting, the treasurer will give the annual report stating the amount held over, received, paid out, and on hand in the general and schoolhouse funds.  This report is in written form and sent to the board with the agenda for the board meeting.  The treasurer will also furnish the board with a sworn statement from each depository showing the balance then on deposit.

It is the responsibility of the treasurer to submit this report to the board annually.

 

 

 

 

Legal Reference:         

Iowa Code §§ 279.31, .33 (2013).

 

 

Cross Reference:        

206.4   Treasurer [or 206.3, Secretary-Treasurer]

210.1   Annual Meeting

707      Fiscal Reports

 

 

Approved July 2000                     

Reviewed October 2016       

Revised                   

 

707.3 PUBLICATION OF FINANCIAL REPORTS

Each month the schedule of bills allowed by the board is published in a newspaper designated as a newspaper for official publication.  Annually, the total salaries paid to employees regularly employed by the school district will also be published in a newspaper designated as a newspaper for official publication.

It is the responsibility of the board secretary to publish these reports in a timely manner.

 

 

Legal Reference:         

Iowa Code §§ 279.35, .36; 618 (2013).

1952 Op. Att'y Gen. 133.

 

 

Cross Reference:        

206.3   Secretary

 

 

Approved July 2000   

Reviewed October 2016   

Revised                   

707.4 AUDIT

To review the funds and accounts of the school district, the board will employ an auditor to perform an annual audit of the financial affairs of the school district.  The superintendent will use a request for proposal procedure in selecting an auditor.  The administration will cooperate with the auditors.

 

 

 

Legal Reference:         

Iowa Code § 11.6 (2013).

 

 

Cross Reference:        

701      Financial Accounting System

707      Fiscal Reports

 

 

Approved July 2000                     

Reviewed October 2016                

Revised                   

707.5 INTERNAL CONTROLS

The Board expects all board members, employees, volunteers, consultants, vendors, contractors, students and other parties maintaining any relationship with the school district to act with integrity, due diligence, and in accordance with all laws in their duties involving the school district’s resources.  The board is entrusted with public dollars and no one connected with the school district should do anything to erode that trust.

Internal control is the responsibility of all employees of the school district. The superintendent, business manager and board secretary shall be responsible for developing internal controls designed to prevent and detect fraud, financial impropriety, or fiscal irregularities within the school district subject to review and approval by the board.  Administrators shall be alert for any indication of fraud, financial impropriety, or irregularity within the administrator’s area of responsibility.

Any employee who suspects fraud, impropriety, or irregularity shall report their suspicions immediately to his/her immediate supervisor or the superintendent.  The superintendent  shall have primary responsibility for any necessary investigations and shall coordinate investigative efforts with the board’s legal counsel, auditing firm, and other internal or external departments and agencies, including law enforcement officials, as the superintendent  may deem appropriate.

Employees bringing forth a legitimate concern about a potential impropriety will not be retaliated against and those who do retaliate against such an employee will be subject to disciplinary action up to, and including, discharge.

In the event the concern or complaint involves the superintendent, the concern shall be brought to the attention of the board vice-president, who shall be empowered to contact the board’s legal counsel, insurance agent, auditing firm, and any other agency to investigate the concern or complaint.

Upon approval of the board, the superintendent, may contact the State Auditor or elect to employ the school district’s auditing firm or State Auditor to conduct a complete or partial forensic/internal control/SAS99 audit annually or otherwise as often as deemed necessary.  The superintendent is authorized to order a complete forensic audit if, in the superintendent’s judgment, such an audit would be useful and beneficial to the school district.  The superintendent shall ensure the State Auditor is notified of any suspected embezzlement or theft pursuant to Iowa law.  In the event, there is an investigation, records will be maintained for use in the investigation.  Individuals found to have altered or destroyed records will be subject to disciplinary action, up to, and including termination.

 

Legal References:       

American Competitiveness and Corporate Accountability Act of 2002, Pub. L. No. 107-204.

Iowa Code ch. 11, 279.8 (2013).

 

Cross References:       

 

 

 

Approved April 2011                         

Revised October 2016                         

Reviewed __________

707.5R1 INTERNAL CONTROLS PROCEDURES

Fraud, financial improprieties, or irregularities include, but are not limited to:

 

  • Forgery or unauthorized alteration of any document or account belonging to the district.
  • Forgery or unauthorized alteration of a check, bank draft, or any other financial document.
  • Misappropriation of funds, securities, supplies, or other assets.
  • Impropriety in the handling of money or reporting of financial transactions.
  • Profiteering because of “insider” information of district information or activities.
  • Disclosing confidential and/or proprietary information to outside parties.
  • Accepting or seeking anything of material value, other than items used in the normal course of advertising, from contractors, vendors, or persons providing services to the district.
  • Destroying, removing, or inappropriately using district records, furniture, fixtures, or equipment.
  • Failing to provide financial records to authorized state or local entities.
  • Failure to cooperate fully with any financial auditors, investigators or law enforcement.
  • Any other dishonest or fraudulent act involving district monies or resources.

 

The superintendent, [and/or an audit committee member] shall investigate reports of fraudulent activity in a manner that protects the confidentiality of the parties and the facts.  All employees involved in the investigation shall be advised to keep information about the investigation confidential.

 

If an investigation substantiates the occurrence of a fraudulent activity, the superintendent, [and/or an audit committee member], or board vice-president if the investigation centers on the superintendent, shall issue a report to the board and appropriate personnel.  The final disposition of the matter and any decision to file or not file a criminal complaint or to refer the matter to the appropriate law enforcement and/or regulatory agency for independent investigation shall be made in consultation with district legal counsel.  The results of the investigation shall not be disclosed to or discussed with anyone other than those individuals with a legitimate right to know until the results are made public.

708 CARE, MAINTENANCE AND DISPOSAL OF SCHOOL DISTRICT RECORDS

School district records are housed in the central administration office of the school district. It is the responsibility of the superintendent and board secretary to oversee the maintenance and accuracy of the records. The following records are kept and preserved according to the schedule below:

    Secretary's financial records                                          Permanently
    Treasurer's financial records                                          Permanently
    Open meeting minutes of the Board of Directors           Permanently
    Annual audit reports                                                       Permanently
    Annual budget                                                                Permanently
    Permanent record of individual pupil                             Permanently
    School election results                                                   Permanently
    Real property records (e.g., deeds, abstracts)              Permanently
    Records of payment of judgments against the school district      20 years
    Bonds and bond coupons                                              11 years after maturity, cancellation, transfer, redemption, and/or   replacement
    

Written contracts                                                                10 years
    Cancelled warrants, check stubs, bank
    statements, bills, invoices, and related record               5 years
    Recordings and minutes of closed meetings                 1 year
    Program grants                                                              As determined by the grant
    Nonpayroll personnel records                                       10 years after leaving district
    Employment applications                                               2 years
    Payroll records                                                               3 years
    School meal programs accounts/records                      3 years after submission of the final claim for reimbursement

In the event that any federal or state agency requires a record be retained for a period of time longer than that listed above for audit purposes or otherwise, the record shall be retained beyond the listed period as long as is required for the resolution of the issue by the federal or state agency.

Employees' records are housed in the central administration office of the school district. The employees' records are maintained by the superintendent, the building administrator, the employee's immediate supervisor, and the board secretary.

An inventory of the furniture, equipment, and other nonconsumable items other than real property of the school district is conducted annually under the supervision of the superintendent. This report is filed with the board secretary.

The permanent and cumulative records of students currently enrolled in the school district are housed in the central administration office of the attendance center where the student attends. Permanent records shall be housed in a fire resistant safe or vault or electronically with a secure backup file.  The building administrator is responsible for keeping these records current. Permanent records of students who have graduated or are no longer enrolled in the school district are housed in the [insert location] and will be retained permanently. These records will be maintained by the superintendent.Special education records shall be maintained in accordance with law.

The superintendent may digitize or otherwise electronically retain school district records and may destroy paper copies of the records.  An electronic record which accurately reflects the information set forth in the paper record after it was first generated in its final form as an electronic record, and which remains accessible for later reference meets the same legal requirements for retention as the original paper record.

 

 

Legal Reference:    7 C.F.R. § 210.23(c).
    Iowa Code §§ 22.3; 22.7; 91A.6; 279.8; 291.6; 554D.114; 554D.119; 614.1(13).
    281 I.A.C. 12.3(4); 41.624.
    City of Sioux City v. Greater Sioux City Press Club, 421 N.W.2d 895 (Iowa 1988).
    City of Dubuque v. Telegraph Herald, Inc., 297 N.W.2d 523 (Iowa 1980).

 

Cross Reference:    

206.3    Secretary
215    Board of Directors' Records
401.5    Employee Records
506    Student Records
901    Public Examination of School District Records

 

Approved July 2000                           

Reviewed October 2016             

Revised  April 2011

709 INSURANCE PROGRAM

709.1 INSURANCE PROGRAM

The board will maintain a comprehensive insurance program to provide adequate coverage against major types of risk, loss, or damage, as well as legal liability.  The board will purchase insurance at replacement values, when possible, after reviewing the costs and availability of such insurance.  The comprehensive insurance program is reviewed once every three years.  Insurance will only be purchased through legally licensed Iowa insurance agents.

The school district will assume the risk of property damage, legal liability, and dishonesty in cases in which the exposure is so small or dispersed that a loss does not significantly affect the operation of the education program or financial condition of the school district.

Insurance of buildings, structures, or property in the open will not generally be purchased to cover loss exposures below $1000 unless such insurance is required by statute or contract.

The board may retain a private organization for fixed assets management services.

Administration of the insurance program, making recommendations for additional insurance coverage, placing the insurance coverage and loss prevention activities is the responsibility of the superintendent.  The superintendent is responsible for maintaining the fixed assets management system, processing claims and maintaining loss records.

 

               

 

Legal Reference:         

Iowa Code §§ 20.9; 85.2; 279.12, .28; 285.5(6), .10(6); 296.7; 298A; 517A.1; 670.7 (2013).

1974 Op. Att'y Gen. 171.

1972 Op. Att'y Gen. 676.

 

 

Cross Reference:        

205      Board Member Liability

804      Safety Program

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

709.2 INSURANCE REPORT

At the annual meeting each year, the board shall receive a written report indicating the types, amounts of and cost of the insurance for the school district. This report shall include bonds purchased for employees and board officers. It shall be in written form and sent to the board with the agenda for the board meeting.

 

 

Legal Reference:         

Iowa Code §§ 279.8 (2013).

                                   

 

Cross Reference:        

709.1   Insurance Program

                                   

 

 

Approved July 2000                     

Reviewed October 2016       

Revised                   

 

710 SCHOOL FOOD PROGRAM

710.1 SCHOOL FOOD PROGRAM

The school district will operate a school lunch and breakfast program in each attendance center.  The school food program services will include hot lunches through participation in the National School Lunch Program and supplementary foods for students during the school day.  Students may bring their lunches from home and purchase milk or juice and other incidental items.

School food service facilities are provided to serve students and employees when school is in session and during school-related activities.  They may also be used under the supervision of the head cook for food service to employee groups, parent-teacher meetings, civic organizations meeting for the purpose of better understanding the schools, and senior citizens in accordance with board policy.

The school food program is operated on a nonprofit basis.  The revenues of the school food program will be used only for paying the regular operating costs of the school food program.  Supplies of the school food program will only be used for the school food program.

The board will set, and periodically review, the prices for school lunches, breakfast and special milk programs.  It is the responsibility of the superintendent to make a recommendation regarding the prices of school lunch, breakfast and milk.

It is the responsibility of the food service director to administer the program and to cooperate with the superintendent and head cook for the proper functioning of the school food program.

 

 

 

Legal Reference:         

42 U.S.C. §§ 1751 et seq. (2012).

7 C.F.R. Pt. 210 et seq. (2012).

Iowa Code ch. 283A (2013).

281 I.A.C. 58.

 

 

Cross Reference:        

710      School Food Services

905      Use of School District Facilities and Equipment

 

 

Approved July 2000                     

Reviewed October 2016       

Revised                   

 

710.2 FREE OR REDUCED COST MEALS ELIGIBILITY

Students enrolled and attending school in the school district, who are unable to afford the special milk program, the cost or a portion of the cost of the school lunch, breakfast and supplemental foods, will be provided the school food program services at no cost or at a reduced cost.

It is the responsibility of the building principal to determine if a student qualifies for free or reduced cost school food services.  Students, whom the principal believes are improperly nourished, will not be denied the school food program services simply because the paperwork has not been completed.

Employees, students and others will be required to purchase tickets for meals consumed.

It is the responsibility of the superintendent to develop administrative regulations for implementing this policy.

 

 

 

Legal Reference:         

42 U.S.C. §§ 1751 et seq. (2012).

7 C.F.R. Pt. 210 et seq. (2012).

Iowa Code ch. 283A (2013).

 281 I.A.C. 58.

 

 

Cross Reference:        

710      School Food Services

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

710.3 VENDING MACHINES

Food served or purchased by students during the school day and food served or purchased for other than special circumstances is approved by the superintendent.  Vending machines in the school building are the responsibility of the building principal.  Purchases from the vending machines will reflect the guidelines in the Wellness Policy 507.9.

It is the responsibility of the superintendent to develop administrative regulations for the use of vending machines and other sales of food to students.

 

 

Legal Reference:         

42 U.S.C. §§ 1751 et seq. (2012).

7 C.F.R. Pt. 210 et seq. (2012).

Iowa Code ch. 283A (2013).

281 I.A.C. 58.

 

 

Cross Reference:        

504.5   Student Fund Raising

710      School Food Services

 

 

Approved July 2000                     

Reviewed October 2016       

Revised April 2011

 

710.4 RECORDS AND REPORTS

The records of the school food program shall be accurate and up-to-date. It shall be the responsibility of thefood service director  to maintain the records of the program in compliance with this policy and the accounting system of the school district.

The business manager and food service director shall report the food service activities to the board on a monthly basis.

 

 

Legal Reference:         

42 U.S.C. §§ 1751 et seq. (2012).

 7 C.F.R. Pt. 210 et seq. (2012).

 Iowa Code ch. 283A (2013).

 281 I.A.C. 58.

 

 

Cross Reference:        

710      School Food Services

 

 

Approved  July 2000                               

Reviewed  October 2016                              

Revised                   

710.7 SEVERE FOOD ALLERGIES

The incidence of severe food allergies in the general population is increasing.  Anaphylactic shock can be caused when an allergic person is exposed to even a small amount of the allergen.  Exposure can occur by swallowing, touching, and/or inhaling airborne particles or absorbing residues from other surfaces.  Peanuts/nuts are the most common cause of fatal food reactions.  In order to minimize the incidence of life threatening allergic reactions, the Cardinal Community School District will maintain a system-wide emergency plan for addressing life threatening allergic reactions.  Training and education for Cardinal School employees, as well as building based student education, will occur to raise the level of awareness.  Further, the District will utilize proactive procedures to minimize the chance of a child experiencing a life threatening allergic reaction.

1.      At the Elementary, school staff and parents in classrooms where one or more students with a life threatening allergy will be notified of the health threat and be provided with a list of foods and materials to avoid.

2.      The district requests that parents and students avoid including peanuts/nuts and peanut/nut products in lunches and snacks in grades PreK-12th.  Elementary students who bring cold lunch will be required to eat lunch at a separate table.

3.      NO HOMEMADE TREATS OR FOOD ITEMS, for students, will be brought into our schools either by parents or staff.  All treats must be commercially prepared and packaged for distribution with intact ingredient labels.  Classrooms with students who have life threatening allergies may have more specific guidelines.

4.      Food preparation will not be allowed in the academic curriculum at the elementary level.  An exception may be made for food preparation as related to the IEP of individual student’s goals served in special education.

5.      At the Elementary - NO TYPE OF FOOD OR CANDY ITEM may be used as a part of a craft project or any elementary school project related to the curriculum whether made at home or school.

School Nurse Responsibilities:

1.      To work with parents, health care providers, and school staff to develop the student’s Individualized Health Plan (IHP) and Emergency Health Plan (EHP) and to update these plans yearly and more often as needed.

2.      To instruct staff, who interact with the student on a regular basis, in the dynamics of the student’s food allergy, to recognize symptoms of a reaction and to know what to do in an emergency.

3.      To train designated staff in the EHP.  This could include training in giving emergency medications and/or administering the epinephrine auto-injector.

4.      To make educational information available to staff, students, and the community when requested.

5.      To reinforce self-management of students in dealing with their food allergies.

Student Responsibilities:

1.      Never trade food or share utensils with other students.

2.      Be aware of the signs and symptoms of a reaction to known allergens.

3.      Notify an adult immediately if he/she has eaten something that may contain the known allergen.

4.      Participate in the development of his/her IHP and EHP, including signing and complying with the epinephrine auto injector contract, if indicated.

       

 

Legal Reference:         

 

 

 

 

 

Cross Reference:        

 

 

 

Approved   Dec. 14, 2009            

Reviewed October 2016       

Revised                   

710.9 BEFORE AND AFTER SCHOOL DAYCARE PAYMENT POLICY

The before and after school program operates and a separate entity and as stand-alone non-profit business supporting parents that need additional childcare before and after school.

Parents are expected to provide payment in a timely fashion. Childcare bills will be generated and handed out to parents/guardians on Monday for the charges of the week before. Payments are due every Wednesday. Services will not be offered if payments are not made in a timely fashion. Parents will be notified if childcare services will be ended due to non-payment of charges. The district will use an electronic billing system to be more efficient. Each child will have a password for checking in and out.

The district is committed to helping families in time of crisis. Families that have unique circumstances should contact the superintendent to discuss the concern. It is the discretion of the superintendent to adjust the policy above in a case-by-case situation.

 

 

Approved October 2016                 

Reviewed                                            

Revised                                    

710.8 Lunch Balance Policy

The Child Nurtition Program operates as a separate entity and a stand-alone non-profit business supporting the total education of each child through the provision of nutritional meals. The program goal is to serve nutritious meals and food to all clients at a minimum cost.                                                        

Students who are required to pay for meals are expected to provide payment in a timely fashion. However, the school board recognizes that on occasion students may need to charge a meal. Therefore, each student is allowed $10.00 meal charges. Students may not charge a la carte items. In addition, students may not purchase a la carte items if there are outstanding charges. Daily emails will be provided to allow parents/guardians to know their lunch balances. Parents/guardians can also call Heather Smith at 641-652-7531 ext 3257 to inquire about lunch balances.

Once a $10.00 negative balance has been noted, an alternate meal consisting of a cheese sandwich, fruit or vegetable and a carton of milk will be provided. Students and school staff may prepay in the cafeteria or pay at the time of purchase. School staff may charge up to $6.00. Staff members must also pay for any extra food purchases to comply with Federal Nutrition guidelines. Visitors are not allowed to charge. Parents/guardians can also prepay on our school website under food service.

The district is committed to helping families in time of crisis and in assisting with filing free/reduced lunch documentation. Information can be foudn on our website and also by contacting Heather Smith at 641-652-7531 ext 3257. Families that have unique circumstances should contact the superinendent to discuss the concern. It is the discretion of the superintendent to adjust the policy above in a case-by-case situation.

 

Approved                                           Reviewed January/February 2017                Revised February 2017

 

 


 

 

711 TRANSPORTATION

711.1 STUDENT SCHOOL TRANSPORTATION ELIGIBILITY

Elementary and middle school students living more than two miles from their designated school attendance centers and high school students living more than three miles from their designated attendance centers are entitled to transportation to and from their attendance center at the expense of the school district.

Transportation of students who require special education services will generally be provided as for other students, when appropriate.  Specialized transportation of a student to and from a special education instructional service is a function of that service and, therefore, an appropriate expenditure of special education instructional funds generated through the weighting plan.

Transportation of a student to and from a special education support service is a function of that service, and is specified in the individualized education program (IEP) or the individualized family service plan (IFSP).  When the IEP or IFSP team determines that unique transportation arrangements are required and the arrangements are specified in the IEP or IFSP, the school district will provide one or more of the following transportation arrangements for instructional services and the AEA for support services:

  • Transportation from the student's residence to the location of the special education and back to the student's residence, or child care placement for students below the age of six.
  • Special assistance or adaptations in getting the student to and from and on and off the vehicle, en route to and from the special education.
  • Reimbursement of the actual costs of transportation when by mutual agreement the parents provide transportation for the student to and from the special education.

The school district is not required to provide reimbursement to parents who elect to provide transportation in lieu of agency-provided transportation.

A student may be required, at the board's discretion, to meet a school vehicle without reimbursement up to three-fourths of a mile.  The board may require the parent to transport their children up to two miles to connect with school bus vehicles at the expense of the school district when conditions deem it advisable.  It is within the discretion of the board to determine such conditions.  Parents of students who live where transportation by bus is impracticable or unavailable may be required to furnish transportation to and from the designated attendance center at the expense of the school district.  Parents, who transport their children at the expense of the school district, are reimbursed at the rate per mile set by the state.

Transportation arrangements made by agreement with a neighboring school district will follow the terms of the agreement.  Students, who choose to attend a school in a school district other than their resident school district, will provide transportation to and from the school at their own expense.

 

 

Legal Reference:         

20 U.S.C. §§ 1401, 1701 et seq. (2012).

34 C.F.R. Pt. 300 et seq. (2012).

Iowa Code §§ 256B.4; 285; 321 (2013).

 281 I.A.C. 41.412.

 

 

Cross Reference:        

501.16 Homeless Children and Youth

507.8   Student Special Health Services

603.3   Special Education

711      Transportation

 

Approved July 2000                           

Reviewed October 2016              

Revised                   

711.2 STUDENT CONDUCT ON SCHOOL TRANSPORTATION

Students utilizing school transportation will conduct themselves in an orderly manner fitting to their age level and maturity with mutual respect and consideration for the rights of the school vehicle driver and the other passengers.  Students who fail to behave in an orderly manner will be subject to disciplinary measures.

The driver will have the authority to maintain order on the school vehicle.  It is the responsibility of the driver to report misconduct to the building administrator.

The board supports the use of video cameras on school buses used for transportation to and from school as well as for field trips, curricular or extracurricular events.  The video cameras will be used to monitor student behavior and may be used as evidence in a student disciplinary proceeding.  The videotapes are student records subject to school district confidentiality, board policy and administrative regulations.

After 3 warnings for bad conduct, the building principal will have the authority to suspend transportation privileges of the student or impose other appropriate discipline. Unless behavior is serious and the superintendent may suspend on first offense.

It is the responsibility of the superintendent, in conjunction with the building principal, to develop administrative regulations regarding student conduct and discipline when utilizing school district transportation.

 

 

 

Legal Reference:         

Iowa Code §§ 279.8; 285; 321 (2013).

 

 

Cross Reference:        

503      Student Discipline

506      Student Records

 

 

Approved July 2000   

Reviewed October 2016 

Revised                   

711.2R1 STUDENT CONDUCT ON SCHOOL TRANSPORTATION REGULATION

All persons riding in school district vehicles will adhere to the following rules.  The driver, sponsor or chaperones are to follow the school bus discipline procedure for student violations of this policy.  Video cameras may be in operation on the school buses.

 

1.      Bus riders will be at the designated loading point before the bus arrival time.

2.      Bus riders will wait until the bus comes to a complete stop before attempting to enter.

3.      Riders must not extend arms or heads out of the windows at any time.

4.      Aisles must be kept cleared at all times.

5.      All bus riders will load and unload through the right front door.  The emergency door is for emergencies only.

6.      A bus rider will depart from the bus at the designated point unless written permission to get off at a different location is given to the driver.

7.      A rider may be assigned a seat by the driver.

8.      Riders who damage seats or other equipment will reimburse the district for the cost of the repair or replacement.

9.      Riders are not permitted to leave their seats while the vehicle is in motion.

10.  Waste containers are provided on all buses for bus riders' use.

11.  Permission to open windows must be obtained from the driver.

12.  Classroom conduct is to be observed by students while riding the bus except for ordinary conversation.

13.  The driver is in charge of the students and the vehicle, and the driver is to be obeyed promptly and cheerfully.

14.  Students will assist in looking after the safety and comfort of younger students.

15.  A bus rider who must cross the roadway to board or depart from the bus will pass in front of the bus (no closer than 10 feet), look in both directions and proceed to cross the road or highway only on signal from the driver.

16.  Students will not throw objects about the vehicle nor out through the windows.

17.  Shooting paper wads, squirt guns or other material in the vehicle is not permitted.

18.  Students will keep feet off the seats.

19.  Roughhousing in the vehicle is prohibited.

20.  Students will refrain from crowding or pushing.

21.  The use or possession of alcohol, tobacco or look-alike substances is prohibited in the vehicle.

22.  The Good Conduct Rule is in effect.

711.2R2 USE OF VIDEO CAMERAS ON SCHOOL BUSES REGULATION

The board supports the use of video cameras on school buses as a means to monitor and maintain a safe environment for students and employees.  The video cameras may be used on buses used for transportation to and from school, field trips, curricular events and extracurricular events.  The contents of the videotapes may be used as evidence in a student disciplinary proceeding.

 

Student Records

The content of the videotapes is a student record subject to board policy and administrative regulations regarding confidential student records.  Only those persons with a legitimate educational purpose may view the videotapes.  In most instances, those individuals with a legitimate educational purpose may be the superintendent, building principal, transportation director, bus driver and special education staffing team.  A videotape recorded during a school-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity.  If the content of the videotape becomes the subject of a student disciplinary proceeding, it will be treated like other evidence in the proceeding.

 

Notice

The school district will annually provide the following notice to students and parents:

 

The Cardinal Community School District Board of Directors has authorized the use of video cameras on school district buses.  The video cameras will be used to monitor student behavior to maintain order on the school buses to promote and maintain a safe environment.  Students and parents are hereby notified that the content of the videotapes may be used in a student disciplinary proceeding.  The content of the videotapes are confidential student records and will be retained with other student records.  Videotapes will only be retained if necessary for use in a student disciplinary proceeding or other matter as determined necessary by the administration.  Parents may request to view videotapes of their child if the videotapes are used in a disciplinary proceeding involving their child.

 

The following notice will also be placed on all school buses equipped with a video camera:

 

This bus is equipped with a video/audio monitoring system.

 

Review of Videotapes

The school district will review videotapes randomly.  The videotapes may be re-circulated for erasure after 7 days.

Viewing of videotapes is limited to the individuals having a legitimate educational purpose.  A written log will be kept of those individuals viewing the videotapes stating the time, name of individual viewing and the date the videotape was viewed.

 

Video Monitoring System

Video cameras will be used on all school district buses.

 

Determination of how video cameras will be used and which school buses will be equipped with video equipment will be made by the superintendent in consultation with the building principals and transportation director.

 

Student Conduct

Students are prohibited from tampering with the video cameras on the school buses.  Students found in violation of this regulation will be disciplined in accordance with the school district discipline policy and Good Conduct Rule and will reimburse the school district for any repairs or replacement necessary as a result of the tampering.

711.3 STUDENT TRANSPORTATION FOR EXTRACURRICULAR ACTIVITIES

The board in its discretion may provide school district transportation for extracurricular activities including, but not limited to, transporting student participants and other students to and from extracurricular events.

Students participating or attending extracurricular events, other than those held at the school district facilities, may be transported to the extracurricular event by school district transportation vehicles or by another means approved by the superintendent.

Students, who are provided transportation in school district transportation vehicles for extracurricular events, will ride both to and from the event in the school vehicle unless arrangements have been made with the building principal prior to the event.  A student's parent may personally appear and request to transport the student home from a school-sponsored event in which the student traveled to the event on a school district transportation vehicle.

It is the responsibility of the superintendent to make a recommendation to the board annually as to whether the school district will provide the transportation authorized in this policy.  In making the recommendation to the board, the superintendent will consider the financial condition of the school district, the number of students who would qualify for such transportation, and other factors the board or superintendent deem relevant.

 

 

 

 

 

Legal Reference:         

Iowa Code §§ 256B.4; 285.1-.4; 321 (2013).

 281 I.A.C. 41.412.

 

 

Cross Reference:        

504      Student Activities

  711      Transportation

 

 

Approved July 2000                           

Reviewed  October 2016             

Revised                   

711.4 SUMMER SCHOOL PROGRAM TRANSPORTATION SERVICE

The school district may use school vehicles for transportation to and from summer extracurricular activities.  The superintendent will make a recommendation to the board annually regarding their use.

Transportation to and from the student's attendance center for summer school instructional programs is within the discretion of the board.  It is the responsibility of the superintendent to make a recommendation regarding transportation of students in summer school instructional programs at the expense of the school district.  In making the recommendation to the board, the superintendent will consider the financial condition of the school district, the number of students involved in summer school programs, and other factors deemed relevant by the board or the superintendent.

 

 

 

 

Legal Reference:         

Iowa Code § 285.10 (2013).

  281 I.A.C. 43.10, 412

 

 

Cross Reference:        

603.2   Summer School Instruction

711      Transportation

 

 

Approved July 2000                           

Reviewed October 2016             

Revised                   

711.5 TRANSPORTATION OF NONRESIDENT AND NONPUBLIC SCHOOL STUDENTS

The board has sole discretion to determine the method to be utilized for transporting nonresident and nonpublic students.  Nonresident students paying tuition may be, and resident students attending a nonpublic school accredited by the State Department of Education, will be transported on an established public school vehicle route as long as such transportation does not interfere with resident public students' transportation.  Nonresident and nonpublic school students will obtain the permission of the superintendent prior to being transported by the school district.

Parents of resident students who provide transportation for their children attending a nonpublic school accredited by the Iowa Department of Education will be reimbursed at the established state rate.  This reimbursement is paid only if the school district receives the funds from the state.  If less than the amount of funds necessary to fully reimburse parents of the nonpublic students is received by the school district, the funds will be prorated.

The charge to the nonresident students is determined based on the students' pro rata share of the actual costs for transportation.  The parents of these students are billed for the student's share of the actual costs of transportation.  The billing is according to the schedule developed by the superintendent.  It is the responsibility of the superintendent to determine the amount to be charged and report it to the board secretary for billing.

Continued transportation of nonresident and nonpublic school students on a public school vehicle route will be subject to resident public school students' transportation needs.  The superintendent will make a recommendation annually to the board regarding the method to be used.  In making a recommendation to the board, the superintendent will consider the number of students to be transported, the capacity of the school vehicles, the financial condition of the school district and other factors deemed relevant by the board or the superintendent.

Nonresident and nonpublic school students are subject to the same conduct regulations as resident public students as prescribed by board policy, and to other policies, rules, or regulations developed by the school district regarding transportation of students by the school district.

 

 

 

 

 

 

 

Legal Reference:         

Iowa Code §§ 285.1-.2, .10, .16 (2013).

 

 

Cross Reference:        

711      Transportation

 

 

 

Approved July 2000                     

Reviewed October 2016        

Revised                   

 

711.6 TRANSPORTATION OF NONSCHOOL GROUPS

Only in unusual circumstances will the board make school district transportation vehicles available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities for transporting to and from nonschool-sponsored activities in the state.

In the event school district transportation vehicles are made available to local nonprofit entities, it is the responsibility of the superintendent to develop administrative regulations for application for, use of, and payment for using the school district transportation vehicles.

 

 

 

Legal Reference:         

Iowa Code §§ 285.1(21), .10(9), (10) (2013).

281 I.A.C. 41.412; 43.10.

 

 

Cross Reference:        

711      Transportation

900      Principles and Objectives for Community Relations

 

 

Approved July 2000                           

Reviewed October 2016              

Revised                   

 

711.7 SCHOOL BUS SAFETY INSTRUCTION

The school district will conduct school bus safe riding practices instruction and emergency safety drills at least twice during the school year for students who utilize school district transportation.

Each school bus vehicle will have, in addition to the regular emergency safety drill, a plan for helping those students who require special assistance to safety during an emergency. This will include, but not be limited to, students with disabilities.

School district vehicle drivers are required to attend each safety drill.

Employees are responsible for instructing the proper techniques to be followed during an emergency, as well as safe riding practices.  It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

 

 

 

Legal Reference:         

Iowa Code §§ 279.8; 321 (2013).

281 I.A.C. 41.412; 43.40.

 

 

Cross Reference:        

503      Student Discipline

 507      Student Health and Well-Being

804.2   Warning Systems and Emergency Plans

 

 

Approved July 2000   

Reviewed October 2016

Revised                   

711.8 TRANSPORTATION IN INCLEMENT WEATHER

School district buses will not operate when weather conditions due to fog, rain, snow or other natural elements make it unsafe to do so.  Because weather conditions may vary around the school district and may change quickly, the best judgment possible will be used with the information available.

The final judgment as to when conditions are unsafe to operate will be made by the superintendent.  The superintendent will be assisted by the actual "on location" decisions and reports of the drivers.

Several drivers each year will be specially designated to report weather and road conditions by bus radio when requested to do so.  Other employees and students will be notified by commercial radio and the call em all notification system when school is cancelled or temporarily delayed.  When school is cancelled because of weather anywhere in the school district, all schools will be closed.

When weather conditions deteriorate during the day after school has begun, cancellation notices will be announced by commercial radio and the call em all notification system.  Students will be returned to their regular drop-off sites unless weather conditions prevent it.  In that case, students will be kept at or returned to school until they are picked up by the parents.

 

 

 

Legal Reference:         

Iowa Code § 279.8 (2013).

 

 

Cross Reference:        

601.2   School Day

 

 

Approved July 2000                     

Reviewed September 2016        

Revised  April 2011

711.9 DISTRICT VEHICLE IDLING

The board recognizes that it has a role in reducing environmental pollutants and in assisting students and others be free from pollutants that may impact their respiratory health.  Unnecessary vehicle idling emits pollutants and wastes fuel.  The board directs the superintendent, in conjunction with the Director of Transportation, to work on administrative regulations to implement this policy and reduce school vehicle idling time.

 

 

 

 

 

Legal References:       

Iowa Code §279.8 (2013).

 

 

Cross References:       

403      Employee Health and Well-Being

 507      Student Health and Well-Being

711      Transportation

 

 

 

Approved July 2000                           

Reviewed October 2016              

Revised                   

 

711.10 ANTI-IDLING PROCEDURE AND POLICY

Cardinal Community School District is strongly committed to:

  1. Reducing environmental pollutants that are emitted by the district’s buses while unnecessarily idling. The unnecessary idling of vehicles emits pollutants that may impact students and others  respiratory health.
  2. Reducing fuel costs by eliminating unnecessary idling that wastes fuel.

To help reduce environmental pollution and reduce wasted fuel the Cardinal CSD has established the following administrative policy, procedures and guidelines for idling buses:

Warm-Up Idling time for Cardinal CSD buses will be determined by the temperature that appears on the thermometer that is on each bus. Idling time for buses will be determined by using the following temperature scale:

                                    Temperature                                        Maximum Idling Time

                                    33 degrees & above                             3-5 minutes

                                    20 to 32 degrees                                  5-7 minutes

                                    8 to 19 degrees                                    8-10 minutes

                                    7 degrees & below                               12 minutes

After idling warm-up time, the bus driver will depart slowly from their parking area and continue to increase speed slowly to allow the bus to warm-up further.

Idling time may be adjusted under certain circumstances by permission of the Cardinal Transportation Director and/or Cardinal Superintendent.

School Loading Idling buses while loading students after school will not be allowed. When bus drivers pull the bus they are driving into the bus line-up for picking up students at both the elementary and secondary building, they will turn off the bus engine. Buses will not be restarted until all students are on the buses and the buses are ready to depart. By turning bus engines off while waiting for students to load will prevent Cardinal bus drivers from breathing harmful emitted pollutants from buses surrounding them and will eliminate the breathing of harmful pollutants by students while boarding Cardinal buses.

Disciplinary Action A bus driver not following the Anti-Idling policy and procedures of the Cardinal CSD will be reprimanded in writhing. If the bus driver again fails to follow the Anti-Idling Policy and procedure the bus driver will be suspended from driving without pay for three days.

 

Approved March 2008                       

Reviewed October 2016             

Revised                   

711.11 TRANSPORTATION EQUIPMENT

The school district shall purchase transportation vehicles which meet the requirements of the board and the Iowa Department of Education. The purchase of such vehicles shall be in compliance with board policy.

School district student transportation vehicles shall be inspected by the Iowa Department of Education. It shall be the responsibility of the superintendent to arrange for the inspection of the school district transportation vehicles requiring inspection and to develop a program for routine maintenance of school district vehicles.

 

 

 

Legal References:       

Iowa Code §285.10(3) (2013).

28I I.A.C. 43.30-.31, .41

 

Cross References:       

705.5   Purchasing-Bidding

 711      Transportation

 

Approved July 2000                           

Reviewed October 2016             

Revised                   

711.12 SCHOOL VEHICLE ROUTES

The board shall annually approve and review the school district bus routes. It shall be the responsibility of the superintendent to develop the school bus routes keeping in mind the safety of the students, the size of the school buses, the length of the route, the cost to the school district, and other factors deemed relevant by the superintendent. The superintendent shall also develop emergency school bus routes that may be necessary due to weather or other conditions.

The Cardinal Community School developed an emergency hard surface route plan. The purpose of this plan is to provide a bus transportation system on days when it is not possible to run the buses on gravel roads. In situations such as drifted or icy country gravel roads, or soft surface gravel roads, this plan will be implemented. You will also find a copy of this plan on our website www.cardinalcomet.com

Announcement concerning implementation of the Emergency Hard Surface Route plan will be made on the radio and television stations listed below. The decision for implementing this plan will normally be made no later than 6:30 a.m. In addition to the Call Em All notification system.

Albia KLBA - FM 96.7

KCCI - TV

Fairfield KMCD -KICK 96 - AM 1570

Ottumwa KBIZ - AM 1240

KLEE - AM 1480

KTVO - TV Channel 3

KRKN-KISS - 101.5

KOTM - 97.7

 

Approved:

Revised:   October 2016

Reviewed:

711.13 DISCRETIONARY STOPS BY SCHOOL VEHICLES

The school district is required to provide a certain level of transportation service to its resident students. The board has complete discretion to provide additional transportation service to its resident and nonresident students. School district transportation vehicles may, at the discretion of the board, make special stops on the bus route as a courtesy to the passengers. Changes in the bus route for discretionary stops must be reviewed by the board.

It shall be the responsibility of the superintendent to recommend to the board whether a school vehicle will make a discretionary stop. In making this recommendation, the superintendent shall consider the safety of the students, the size of the school buses, the length of the route, the cost to the school district,  and other factors deemed relevant by the board or superintendent.

 

 

Legal References:       

Iowa Code §285.10 (2013).

28I I.A.C. 43.30

 

Cross References:       

711      Transportation

 

Approved July 2000                           

Reviewed  October 2016           

Revised                   

 

712 DISTRICT CREDIT CARD USAGE

The Cardinal Community School District’s Board of Directors hereby allows the district to maintain a bank credit card for proper use by employees. Only those purchases that would normally be eligible for operating, activity or nutrition account purchases are to be made with the credit card.

The Superintendent, board secretary and superintendent secretary may use the school credit card to pay for the actual and necessary expenses incurred in the performance of work-related duties. The credit card is to be used primarily for those types of purchases normally encountered in travel. Purchase orders and school warrants are to be used whenever possible instead of the credit card. Typical expenses may include lodging, meals, contracted transportation, registrations, supplies and materials.

 

The purpose of the credit card is to expedite necessary, bona fide district expenses, not develop a line of credit. Therefore the amount charged to the credit card account will be paid in full each month subject to the normal board auditing and allowances of the claims.

 

 

 

Legal References:       

 

 

Cross References:       

 

Approved Oct/Nov 2010                    

Reviewed October 2016                          

Revised