900 PRINCIPLES AND OBJECTIVES FOR COMMUNITY RELATIONS

Successful education programs require the support of the school district community.  The board addresses the importance of the role of the school district community in the school district in this series of the policy manual.  The board recognizes this support is dependent on the school district community's understanding of participation in the efforts, goals, problems and programs of the school district.

In this section, the board sets out its policies defining its relationship with the school district community.  In striving to obtain the support of the school district community, the board will:

  • Provide access to school district records;
  • Inform the school district community of the school district's goals, objectives, achievements, and needs;
  • Invite the input of the school district community; and,
  • Encourage cooperation between the school district and the school district community.

 

 

 

Approved July 2000   

Reviewed November 2016  

Revised                 

901 PUBLIC EXAMINATION OF SCHOOL DISTRICT RECORDS

Public records of the school district may be viewed by the public during the regular business hours of the administration offices of the school district.  These hours are 8:30 a.m. to 3:30 p.m. Monday through Friday, except for holidays and recesses. Summer hours are 7:30 a.m. to 2:30 p.m. Monday through Friday except for holidays.

Persons wishing to view the school district's public records will contact the board secretary and make arrangements for the viewing.  The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

Persons may request copies of public records by telephone or in writing, including electronically.  The school district may require pre-payment of the costs prior to copy and mailing.

Persons wanting copies may be assessed a fee for the copy.  Persons wanting compilation of information may be assessed a fee for the time of the employee to compile the requested information.  Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

  • Security procedures
  • Emergency preparedness procedures
  • Evacuation procedures
  • Security codes and passwords

It is the responsibility of the board secretary to maintain accurate and current records of the school district.  It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

 

 

 

 

 

Legal Reference:         

Iowa Code §§ 21.4; 22; 291.6 (2013).

1980 Op. Att'y Gen. 88.

1972 Op. Att'y Gen. 158.

1968 Op. Att'y Gen. 656.

 

 

Cross Reference:        

215      Board of Directors' Records

401.5   Employee Records

506      Student Records

708      Care, Maintenance, and Disposal of School District Records

 

 

Approved July 2000                           

Reviewed November  2016             

Revised April 2011

901.2 BOARD OF DIRECTORS AND COMMUNITY RELATIONS

The board recognizes the need for a communications program to provide effective two-way communication between the school district and the school district community. The school district’s communications program shall strive to meet the following goals.

  • To keep citizens informed through a regular flow of information about the school district and its programs;
  • To encourage and organize the interchange of ideas between the school district and the community by developing and implementing techniques for community involvement in the school district and for school district involvement in the community; and
  • To access public knowledge, attitudes and concerns on a regular basis.

 

It shall be the responsibility of the superintendent to establish and maintain and on-going communications program with the community. The superintendent shall make a recommendation to the board annually for change in the communications program.

 

 

 

Legal Reference:         

Iowa Code §§ 21; 22; 279.8 (2013).

                                   

 

Cross Reference:        

104      The People and Their School District

209      Committees of the Board of Directors

217      Board of Directors’ Relationships

302      Administration Relationships

402      Employees and Outside Relations

902      Press, Radio and Television News Media

904      Public Participation in the School District

 

 

Approved July 2000                           

Reviewed November 2016              

Revised                        

902 PRESS, RADIO, AND TELEVISION NEWS MEDIA

902.1 NEWS MEDIA RELATIONS

The board recognizes the value of and supports open, fair and honest communication with the news media.  The board will maintain a cooperative relationship with the news media.  As part of this cooperative relationship, the board and the media will develop a means for sharing information while respecting each party's limitations.

Members of the news media are encouraged and welcome to attend open board meetings.  The board president is the spokesperson for the board, and the superintendent is the spokesperson for the school district.  It is the responsibility of the board president and superintendent to respond to inquiries from the news media about the school district.

Members of the news media seeking information about the school district will direct their inquiries to the superintendent.  The superintendent will accurately and objectively provide the facts and board positions in response to inquiries from the news media about the school district.

 

 

 

 

Legal Reference:         

Iowa Code §§ 21.4; 22; 279.8 (2013).

 

 

Cross Reference:        

902      Press, Radio and Television News Media

 

 

Approved July 2000                     

Reviewed November 2016        

Revised                   

902.2 NEWS CONFERENCES AND INTERVIEWS

The superintendent, on behalf of the board and the school district, may hold a news conference or respond to a request for an interview with the news media.

The superintendent will respond accurately, openly, honestly, and objectively to inquiries from the news media about the school district.

News conferences and interviews planned or pre-arranged for school district activities will include the board and the superintendent.  News conferences for issues requiring an immediate response may be held by the superintendent.  It is within the discretion of the superintendent to determine whether a news conference or interview is held to provide an immediate response to an issue.

It is the responsibility of the superintendent to keep the board apprised of news conferences and interviews.

 

 

 

 

Legal Reference:         

Iowa Code §§ 21.4; 22; 279.8 (2013).

 

 

Cross Reference:        

902      Press, Radio and Television News Media

 

 

Approved July 2000                     

Reviewed November  2016        

Revised                   

902.3 NEWS RELEASES

The superintendent will determine when a news release about internal school district and board matters will be issued.  In making this determination, the superintendent will strive to keep the media and the school district community accurately and objectively informed.  Further, the superintendent will strive to create and maintain a positive image for the school district.  It is the responsibility of the superintendent to approve news releases originating within the school district prior to their release.

News releases will be prepared and disseminated to news media in the school district community.  Questions about news releases will be directed to the superintendent.

 

 

Legal Reference:         

Widmer v. Reitzler, 182 N.W.2d 177 (Iowa 1970).

Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970).

Iowa Code §§ 21.4; 22.2 (2013).

1980 Op. Att'y Gen. 73.

1952 Op. Att'y Gen. 133.

 

 

Cross Reference:      

902      Press, Radio and Television News Media

 

 

Approved July 2000                     

Reviewed November 2016        

Revised                   

902.4 LIVE BROADCAST OR VIDEOTAPING

Individuals may broadcast or videotape public school district events, including open board meetings, as long as it does not interfere with or disrupt the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.

It is within the discretion of the superintendent to determine whether the request is unduly burdensome and whether the broadcast or videotaping will interfere with or disrupt the school district event.

Videotaping of classroom activities will be allowed at the discretion of the superintendent.  Parents will be notified prior to videotaping of classroom activities.

It is the responsibility of the superintendent to develop administrative regulations outlining the procedures for making the request and the rules for operation if the request is granted.

 

 

Legal Reference:         

Iowa Code §§ 21.4, .7; 22; 279.8 (2013).

 

 

Cross Reference:        

506.2   Student Directory Information

902.1   News Media Relations

903.3   Visitors to School District Buildings and Sites

 

 

Approved July 2000                     

Reviewed November 2016        

Revised                   

 

902.5 STUDENTS AND THE NEWS MEDIA

Students may be interviewed during the school day by members of the news media. The students, while on the school district premises, shall refer interview requests and information requests from the news media to their principal.

It shall be within the discretion of the principal, after consulting with the superintendent, to allow or disallow the news media to interview and to receive information from the student while the student is under the control of the school district. The principal may also contact the student’s parents.

It shall be the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

 

 

Legal Reference:         

Iowa Code §§ 279.8 (2013).

 

 

Cross Reference:        

502.11 Interviews of Students by Outside Agencies

 902      Press, Radio and Television News Media

 

 

Approved July 2000                           

Reviewed November 2016                          

Revised                    

902.6 EMPLOYEES AND THE NEWS MEDIA

Employees shall refer interview requests and information requests from the news media to the superintendent’s office. Employees may be interviewed or provide information about school district matters after receiving permission from the superintendent.

It shall be within the discretion of the superintendent to allow the news media to interview and to receive information from employees.

It shall be the responsibility of the superintendent to develop guidelines for assisting employees in complying with this policy.

 

Legal Reference:         

Iowa Code §§ 279.8 (2013).

 

 

Cross Reference:        

901      Public Communications

902      Press, Radio and Television News Media

 

 

Approved July 2000                           

Reviewed November 2016                        

Revised                    

903 PUBLIC PARTICIPATION IN THE SCHOOL DISTRICT

903.1 SCHOOL - COMMUNITY GROUPS

The board values the participation and the support of school district-community groups, including, but not limited to, A-Club and Music Boosters, which strive for the betterment of the school district and the education program.  The board will work closely with these groups.

Prior to any purchase of, or fund raising for, the purchase of goods or services for the school district, the group will confer with the superintendent to assist the group in purchasing goods or services to meet the school district's needs.

Funds raised by these groups for the school district may be kept as part of the accounts of the school district.

It is the responsibility of the building principal to be the liaison with the school district-community groups affiliated with the building principal's attendance center.

 

 

 

Legal Reference:         

Iowa Code §§ 279.8; 291.13 (2013).

 

 

Cross Reference:        

903      Public Participation in the School District

 

 

Approved July 2000                     

Reviewed November  2016        

Revised                   

903.2 COMMUNITY RESOURCE PERSONS AND VOLUNTEERS

The board recognizes the valuable resource it has in the members of the school district community.  When possible and in concert with the education program, members of the school district community may be asked to make presentations to the students or to assist employees in duties other than teaching.  The school district may officially recognize the contributions made by volunteers.

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers is the responsibility of the superintendent.

 

 

Legal Reference:         

Iowa Code §§ 279.8; 670 (2013).

 

 

Cross Reference:        

603.1   Basic Instruction Program

903.3   Visitors to School District Buildings and Sites

 

 

Approved July 2000                     

Reviewed November 2016     

Revised                   

903.2R1 BACKGROUND CHECKS ON VOLUNTEERS

The Board believes in hiring and using quality employees and volunteers and supports appropriate background checks for all employees and volunteers to promote staff and student safety.  Therefore, the Board authorizes the superintendent to access and review specific information for each applicant for employment, each applicant to volunteer, every current employee and every current volunteer pursuant to this policy.

 

 

Applicants for Employment

 

For every applicant for employment with the District, the superintendent shall access and review certain background information for the applicant prior to hiring the applicant.  The superintendent shall access and review background information regarding the applicant from the following sources:

(1) the Iowa court information system available to the general public;

(2) the sex offender registry system available to the general public;

(3) the central registry for child abuse information;

(4) the central registry for dependent adult abuse information; and

(5) the national criminal history database. 

The superintendent may utilize a background check service that meets the requirements of law to access this information.

 

If required by law, the superintendent shall also obtain the applicant’s fingerprints and submit the fingerprints to the division for submission to the federal bureau of investigation for a national criminal history record check. 

 

The superintendent shall perform an ‘initial hire’ background check even if the Board of Educational Examiners (“BOEE”) has recently conducted a background check of the applicant

 

The applicant for employment shall not be charged for said background check, except as otherwise stated in this policy and/or permitted by law.  If the applicant is an employee who holds a license through the BOEE other than an initial license, the applicant may be charged a fee not to exceed the actual cost incurred by and/or charged to the District for the state and national criminal history checks and registry checks required under Iowa law.

 

An applicant for employment who is listed on the sex offender registry, the central registry for child abuse information or the central registry for dependent adult abuse information or who has engaged in other behavior that may affect the applicant’s position with the district, as provided in the Iowa court information system or the national criminal history database, shall not be considered for employment with the District. 

903.3 VISITORS TO SCHOOL DISTRICT BUILDINGS & SITES

The board welcomes the interest of parents and other members of the school district community and invites them to visit the school buildings and sites.  Visitors, which include persons other than employees or students, must notify the principal of their presence in the facility upon arrival.

Persons who wish to visit a classroom while school is in session are asked to notify the principal and obtain approval from the principal prior to the visit so appropriate arrangements can be made and so class disruption can be minimized. Parents need to notify the office when they visit their child’s classroom. Teachers and other employees will not take time from their duties to discuss matters with visitors.

Visitors will conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events.  Visitors failing to conduct themselves accordingly may be asked to leave the premises.  Children who wish to visit school must be accompanied by a parent or responsible adult.

It is the responsibility of employees to report inappropriate conduct.  It is the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct.  If the superintendent or principals are not available, a school district employee will act to cease the inappropriate conduct.

 

 

Legal Reference:         

Iowa Code §§ 279.8; 716.7 (2013).

 

 

Cross Reference:        

902      Press, Radio and Television News Media

903.2   Community Resource Persons and Volunteers

 

 

Approved July 2000                     

Reviewed November 2016       

Revised                   

903.4 PUBLIC CONDUCT ON SCHOOL PREMISES

Extracurricular activities are an important part of the school program and offer students the opportunity to participate in a variety of activities not offered during the regular school day. Extracurricular activities are provided for the enjoyment and opportunity for involvement they afford students.

The board expects that students, employees and visitors will treat each other with respect, engage in responsible behavior, exercise self-discipline and model fairness, equity and respect.  Individuals violating this policy will be subject to discipline.  Students will be disciplined consistent with the student conduct policies.  Employees will be disciplined consistent with employee discipline policies and laws.  Others will be subject to discipline according to this policy.

Spectators are permitted to attend school sponsored or approved activities or visit school premises only as guests of the school district, and, as a condition, they must comply with the school district's rules and policies.  Individuals will not be allowed to interfere with or disrupt the education program or activity.  Visitors, like the participants, are expected to display mature, responsible behavior.  The failure of individuals to do so is not only disruptive but embarrassing to the students, the school district and the entire community.

To protect the rights of students to participate in the education program or activities without fear of interference or disruption and to permit the school officials, employees and activity sponsors and officials to perform their duties without interference or disruption, the following provisions are in effect:

  • Abusive, verbal or physical conduct of individuals directed at students, school officials, employees, officials and activity sponsors of sponsored or approved activities or at other individuals will not be tolerated.
  • Verbal or physical conduct of individuals that interferes with the performance of students, school officials, employees, officials and activity sponsors of sponsored or approved activities will not be tolerated.
  • The use of vulgar, obscene or demeaning expression directed at students, school officials, employees, officials and activity sponsors of sponsored or approved activities participating in a sponsored or approved activity or at other individuals will not be tolerated.

If an individual becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression, or in any way interrupts an activity, the individual may be removed from the event by the individual in charge of the event.  Law enforcement may be contacted for assistance.

Individuals removed from school premises have the ability to follow the board’s chain of command and complaint policies should they choose to do so.  The exclusion is in effect should the individual choose to appeal the decision of the superintendent.  The term “individual” as used in the policy also includes students and employees.

If an individual has been notified of exclusion and thereafter tries to enter a school building or attends a sponsored or approved activity, the individual will be advised that his/her attendance will result in prosecution.  The school district may obtain a court order for permanent exclusion from the school building or from future school sponsored or approved activities.

 

 

 

 

Legal Reference:         

Iowa Code §§ 279.8, .66; 716.7 (2013).

 

 

Cross Reference:        

205      Board Member Liability

504      Student Activities

 802.6   Vandalism

 903      Public Participation in the School District

 

Approved July 2000                           

Reviewed November 2016             

Revised April 2011

903.5 DISTRIBUTION OF MATERIALS

The board recognizes that students, employees, parents or citizens may want to distribute materials within the school district that are noncurricular.  Noncurricular materials to be distributed must be approved by the building principal and meet certain standards prior to their distribution.

It is the responsibility of the superintendent, in conjunction with the building principals to draft administrative regulations regarding this policy.

 

 

 

 

 

 

 

 

Legal Reference:         

U.S. Const. amend. I.

Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

Bethel School District v. Fraser, 478 U.S. 675 (1986).

New Jersey v. T.L.O., 469 U.S. 325 (1985).

Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).

Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

Iowa Code §§ 279.8; 280.22 (2013).

 

 

Cross References:       

502.3   Freedom of Expression

503.1   Student Conduct

504      Student Activities

603.9   Academic Freedom

 

 

Approved July 2000                     

Reviewed November 2016       

Revised                   

903.5R1 DISTRIBUTION OF MATERIALS REGULATION

I. Guidelines.

 

Individuals, including students, may have the right to distribute on school premises, at reasonable times and places, unofficial written material, petitions, buttons, badges or other insignia, except expression which:

 

          1.   is obscene to minors;

          2.   is libelous;

          3.   contains indecent, vulgar, profane or lewd language;

          4.   advertises any product or service not permitted to minors by law;

          5.   constitutes insulting or fighting words, the very expression of which injures or harasses other people (e.g., threats of violence, defamation of character or of a person's race, religion, gender, disability, age or ethnic origin);

          6.   presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation and discipline of the school or school activities, will cause the commission of unlawful acts or the violation of lawful school regulations.

 

Distribution on school premises of material in categories (a) through (d) to any student is prohibited.  Distribution on school premises of material in categories (e) and (f) to a substantial number of students is prohibited.

 

  II.     Procedures.

 

Anyone wishing to distribute unofficial written material must first submit for approval a copy of the material to the building principal at least twenty-four hours in advance of desired distribution time, together with the following information:

 

          1.   Name and phone number of the person submitting request and, if a student, the homeroom number;

          2.   Date(s) and time(s) of day of intended display or distribution;

          3.   Location where material will be displayed or distributed;

          4.   The grade(s) of students to whom the display or distribution is intended.

 

Within twenty-four hours of submission, the principal will render a decision whether the material violates the guidelines in subsection I or the time, place and manner restrictions in subsection III of this policy.  In the event that permission to distribute the material is denied, the person submitting the request should be informed in writing of the reasons for the denial.  Permission to distribute material does not imply approval of its contents by either, the school, the administration, the board or the individual reviewing the material submitted.

 

If the person submitting the request does not receive a response within twenty-four hours of submission, the person will contact the building principal's office to verify that the lack of response was not due to an inability to locate the person.  If the person has made this verification and there is no response to the request, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

If the person is dissatisfied with the decision of the principal, the person may submit a written request for appeal to the superintendent.  If the person does not receive a response within three school days of submitting the appeal, the person will contact the superintendent to verify that the lack of response is not due to an inability to locate the person.  If the person has made this verification and there is no response to the appeal, the material may be distributed in accordance with the time, place and manner provisions in subsection III.

 

At every level of the process the person submitting the request will have the right to appear and present the reasons, supported by relevant witnesses and material, as to why distribution of the written material is appropriate.

 

Permission to distribute material does not imply approval of its contents by either, the school district, the board, the administration or the individual reviewing the material submitted.

 

III.     Time, place and manner of distribution.

 

The distribution of written material is prohibited when it blocks the safe flow of traffic within corridors and entrance ways of the school or otherwise disrupts school activities.  The distribution of unofficial material is limited to a reasonable time, place and manner as follows:

 

          1.   The material will be distributed from a table set up for the purpose in a location designated by the principal, which location will not block the safe flow of traffic or block the corridors or entrance ways, but which will give reasonable access to students.

          2.   The material will be distributed either before and/or after the regular instructional day.

          3.   No written material may be distributed during and at the place of a normal school activity if it is reasonably likely to cause a material and substantial disruption of that activity.

 

IV.     Definitions.

 

The following definitions apply to the following terms used in this policy:

 

          1.   "Obscene to minors" is defined as:

                (a)      The average person, applying contemporary community standards, would find that the written material, taken as a whole, appeals to the prurient interest of minors of the age to whom distribution is requested;

                (b)      The material depicts or describes, in a manner that is patently offensive to prevailing standards in the adult community concerning how such conduct should be presented to minors of the age to whom distribution is requested, sexual conduct such as intimate sexual acts (normal or perverted), masturbation, excretory functions, and lewd exhibition of the genitals; and

                (c)     The material, taken as a whole, lacks serious literary, artistic, political or scientific value for minors.

 

  2.     "Minor" means any person under the age of eighteen.

3. "Material and substantial disruption" of a normal school activity is defined as follows:

 

                (a)      Where the normal school activity is an educational program of the district for which student attendance is compulsory, "material and substantial disruption" is defined as any disruption which interferes with or impedes the implementation of that program.

                (b)      Where the normal school activity is voluntary in nature (including, without limitation, school athletic events, school plays and concerts, and lunch periods), "material and substantial disruption" is defined as student rioting, unlawful seizures of property, widespread shouting or boisterous demonstration, sit-in, stand-in, walk-out, or other related forms of activity. 

 

                In order for expression to be considered disruptive, there must exist specific facts upon which the likelihood of disruption can be forecasted including past experience in the school, current events influencing student activities and behavior, and instances of actual or threatened disruption relating to the written material in question.

         

          4.   "School activities" means any activity of students sponsored by the school and includes, by way of example but not limited to, classroom work, library activities, physical education classes, official assemblies and other similar gatherings, school athletic contests, band concerts, school plays and in-school lunch periods.

         

          5.   "Unofficial" written material includes all written material except school newspapers, literary magazines, yearbooks, and other publications funded and/or sponsored or authorized by the school.  Examples include leaflets, brochures, flyers, petitions, placards and underground newspapers, whether written by students or others.

         

          6.   "Libelous" is a false and unprivileged statement about a specific individual that tends to harm the individual's reputation or to lower him/her in the esteem of the community.

         

          7.   "Distribution" means circulation or dissemination of written material by means of handing out free copies, selling or offering copies for sale and accepting donations for copies.  It includes displaying written material in areas of the school which are generally frequented by students.

 

V.      Disciplinary action.

 

          Distribution by any student of unofficial written material prohibited in subsection I or in violation of subsection III may be halted, and students may be subject to discipline including suspension and expulsion.  Any other party violating this policy may be requested to leave the school property immediately and, if necessary, local law enforcement officials will be called.

 

VI.     Notice of policy to students.

 

          A copy of this policy will be published in student handbooks and posted conspicuously in school buildings.

903.6 OTHER INTRADISTRICT RELATIONS

The board shall work with other local government units, colleges and universities, technical schools, businesses and industries, private schools, education associations, local community organizations and associations to provide additional education opportunities for the students in the school district.

It shall be the responsibility of the superintendent to bring opportunities for cooperation to the attention of the board.

 

Legal Reference:         

Iowa Code §§ 279.8 (2013).

 

 

Cross Reference:        

217      Board of Directors’ Relationships

 302      Administration Relationships

  402      Employees and Outside Relations

 

 

Approved July 2000                           

Reviewed November 2016                         

Revised                   

 

904 COMMUNITY ACTIVITIES INVOLVING STUDENTS

904.1 TRANSPORTING STUDENTS IN PRIVATE VEHICLES

Generally, transporting students for school purposes is done in a vehicle owned by the school district and driven by a school bus driver.  Students may be transported in private vehicles for school purposes.  It is within the discretion of the superintendent to determine when this is appropriate.

Individuals transporting students for school purposes in private vehicles must have the permission of the superintendent and meet all applicable requirements set by the district.  Private vehicles will be used only when:
•    The vehicle is in good condition and meets all applicable safety requirements;
•    The driver possesses a valid drivers’ license;
•    Proof of insurance has been supplied to the superintendent and the insurance satisfies the minimum coverage requirements for driving personal vehicles in the State of Iowa ; and
•    When the parents of the students to be transported have given written permission to the superintendent.  

The school district assumes no responsibility for those students who have not received the approval of the superintendent and who ride in private vehicles for school purposes. If transportation is not provided by the school district, or if transportation provided by the school district is declined by the student or parent/guardian, then the responsibility and corresponding liability for transportation for school purposes shall rest solely with the student and parent/guardian.

This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance center. The superintendent may develop an administrative process to implement this policy.

 

Legal Reference:  

 Iowa Code §§ 279.8; 285; 321.
281 I.A.C. 43.

Cross Reference:    

401.6    Transporting of Students by Employees
401.7    Employee Travel Compensation
711    Transportation

 

Approved July 2000   

Reviewed March/April 2011   

Revised:  November 2016                 

904.2 ADVERTISING AND PROMOTION

The use of students, the school district name, or its buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit is disallowed.  Nonprofit entities and organizations may be allowed to use students, the school district name, or its buildings and sites if the purpose is educationally related and prior approval has been obtained from the board.

 

 

 

Legal Reference:         

Iowa Code § 279.8 (2013).

 

 

Cross Reference:        

504.5   Student Fund Raising

904      Community Activities Involving Students

 

 

Approved July 2000   

Reviewed November 2016 

Revised                   

905 USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT

905.1 COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities.  "Entity(ies)" will include organizations, groups and individuals and their agents.  Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight.  It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment.  The board reserves the right to deny use of the facilities and equipment to an entity.  It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities that wish to use school district facilities or equipment must apply at superintendent’s office.  It is the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations.  It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent.  The school district employee will not accept a fee from the entity using school district facilities and equipment.  If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use.  Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.

 

The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge.  While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

 

 

 

 

 

Legal Reference:         

Iowa Code §§ 8D; 276; 278.1(4); 279.8; 297.9-.11 (2013).

1982 Op. Att'y Gen. 561.

1940 Op. Att'y Gen. 232.

1936 Op. Att'y Gen. 196.

 

 

Cross Reference:        

704      Revenue 

 

 

Approved July 2000                     

Reviewed March/April 2011         

Revised  November 2016

905.1R1 COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT REGULATION

1.      Alcoholic beverages will not be brought to or consumed on school grounds.

 

2.      Smoking is prohibited in school district facilities or on school district grounds.

 

3.      A school district employee must be present while the school district facility or equipment is being used by an entity.

 

4.      After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity.  The fee charged to the entity for the use of the facility, site, or equipment will include these costs.  However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs. 

 

5.      Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity.  Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

 

6.      A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate.  Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

905.1R2 COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT FEES SCHEDULE

 

COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT

FEES SCHEDULE

 

 

Rates for Use of Buildings and Sites

 

 

 

 

 

 

 

Elementary school gym (first two hours)

 

 

 

Elementary school gym with kitchen (first two hours)

 

 

 

Middle school gym (first two hours)

 

 

 

Middle school kitchen and lunch room (two hours)

 

 

 

High school gym (two hours)

 

 

 

High school auditorium

 

 

 

High school lunch room

 

 

 

[Add other items]

 

 

 

 

 

 

Add to above:

 

 

 

 

 

 

 

For each additional hour or fraction thereof

 

 

 

For providing chairs and/or tables for meetings

 

 

 

Custodial charges

 

 

 

[Add other items]

 

 

 

 

 

 

 

 

 

 

ICN classroom per hour

 

 

(maximum $12.50 per hour)

 

 

       

 

In addition to paying the above fees, other than entities using the ICN classroom, each entity must make arrangements with the school district to have adequate custodial and supervisory services.  Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.

 

 

Rates for Use of Equipment

 

 

 

 

 

 

 

VCR (one-half day)

 

 

 

Overhead projector (one-half day)

 

 

 

[Add other items]

 

 

 

 

 

 

Add to above:

 

 

 

For each additional hour or fraction thereof

 

 

 

[Add other items]

 

 

       

ICN ROOM USE REGULATION

 

The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees and board members.  The school district recognizes that it is not the only authorized user of the ICN and other users will frequently be using the school district's ICN facilities.  Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.

 

The Technology Coordinator is responsible for coordinating ICN classroom use.  Requests for use of the ICN classroom by employees for the educational program are filed with Technology Coordinator.

 

It is the responsibility of the entity using the ICN classroom to comply with the requirements of the law and school district policy and its supporting administrative regulations.

 

            1.   The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.

 

            2.   The use must be consistent with the mission of the sponsored or authorized user. 

 

            3.   Users cannot resell time on the ICN.

 

            4.   Sponsored and authorized users are responsible for compliance with the Americans with Disabilities Act and Iowa Civil Rights Act.  Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.

 

            5.   Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom.  Other school district facilities, sites, areas in a the school district building or equipment are off limits to the authorized users.

 

            6.   The charge for use of the ICN room is $12.50(The maximum hourly rate school districts can charge for use of the facilities is $12.50 per hour.  This is for use of the room, not the ICN.  This cost reimburses the school district for its administrative, custodial, etc. costs for the room's usage.)

 

            7.   The ICN will be available Monday thru Friday(The minimum hours the facility must be available is Monday through Friday, 7:00 a.m. to 10:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m.)

 

            8.   The sponsored or authorized user is responsible for all site and site usage charges.

 

            9.   A school district employee will be present in the school district facility while the ICN is in use.

 

            10. Food and drink are not permitted in the ICN room.

 

            11. First time use of the ICN will require prior training and should be organized through the school district ICN scheduler at 641-652-7531.

            12.       Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited.  Appropriate use of the copyrighted material is the responsibility of the sponsored or authorized user, not the school district.

 

            13. The school district reserves the right to amend these rules as necessary to reflect the ICN's usage and changes at the state or federal level.

 

            14. The school district reserves the right to charge all costs, including attorneys' fees, that may arise to the authorized user for the sponsored or authorized user's failure to comply with the law, board policy and administrative regulations.

905.1E1 COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT APPLICATION FORM

The undersigned entity makes application for the use of the school district facility or equipment as designated below.  The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building, site, or equipment.  Police protection is required when admission is charged.

 

Please refer to Policy 905.1 to determine the proper use of school facilities and equipment.  The entity is responsible for complying with the law, board policy and the administrative regulations.

 

The entity must provide an Indemnity and Liability Insurance Agreement, Code No.  905.1E2, prior to the use of school district buildings, sites, or equipment

 

 

Building/Site/Equipment

 

Date

 

 

 

 

 

Purpose

 

Hours

 

               

 

 

 

Auditorium

 

 

Gymnasium

 

Seating requirements on stage

 

 

Seating

 

Scoreboard

 

Tables required on stage

 

 

Public address system

 

Stage curtain and attendant

 

 

Matron

 

Spotlights

 

 

 

 

Microphones

 

 

Classroom

 

Podium Stand

 

 

ICN

 

Table

 

Stand in audience

 

 

Computer lab

 

Other equipment

 

 

Other

 

                                           

 

                                                                                         Swimming Pool

 

Total Fee $                                                            

 

Name of entity making application:

 

 

 

 

 

Name of person making application:

 

 

 

 

 

Address:

 

Phone #:

 

           

 

 

 

 

 

(Signature of Applicant)

 

(Date)

 

905.1E2 COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT INDEMNITY AND LIABILITY INSURANCE AGREEMENT

The undersigned, hereafter referred to as "entity," states that it will hold the Cardinal School District, hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district.  In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the entity.

 

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.

 

The entity will furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

 

 

Dated at                                , Iowa, this               day of                         , 20       .

 

 

Cardinal Community

School District

(Entity)

 

 

 

By

 

 

By

 

 

 

 

 

Superintendent

Title

 

 

 

 

 

 

 

By

 

Address

 

 

 

Secretary

 

 

 

 

 

 

 

 

 

 

                 

 

 

905.2 TOBACCO/NICOTINE- FREE ENVIRONMENT

In order to promote a healthier educational environment and healthier life-style for the students, patrons, employees and visitors to the Cardinal Community School District, the school district has established the following policy:

School district facilities, property, (including buildings, grounds and school vehicles) shall be off limits for using all tobacco or nicotine products, including the use of look-a-likes where the original would include tobacco or nicotine. This requirement extends to all students, patrons, employees and visitors to the Cardinal Community School District grounds and facilities. This policy applies at all times, including school-sponsored and nonschool-sponsored events. Persons failing to abide by this policy shall be required to cease use of their tobacco product or leave the school district premises immediately. It shall be the responsibility of the administration to enforce this policy.

Employees of the Cardinal Community School District found using a tobacco product while on district grounds or in district facilities will be reprimanded. First offense will result in a verbal wa4rning and written documentation. Second offense will result in written documentation and suspension from work for one day without pay. Third offense will result in written documentation and suspension from work for two days without pay. Fourth offense will result in written documentation, a three-day suspension from work without pay and enrollment in “Substance Abuse or Cessation Program” as directed by the Cardinal Community School District. Fifth offense will be documented and employee will be presented to the board for dismissal from their duties at Cardinal Community School District.

Goals and Principles

The Cardinal Community School District recognizes that:

  • smoking is the leading preventable cause of health problems in the United States;
  • secondhand smoke has been proven to contribute to others health problems;
  • the use of chewing tobacco has been shown to cause preventable health problems;
  • individuals with health problems such as asthma can experience adverse health consequences from  even small amounts of smoke in the environment.                             

The Cardinal Community School District is committed to fostering healthy lifestyles for young people. This includes preventing young people from starting to use tobacco products, protecting non-smokers from second hand smoke, and assisting those who wish to cease using tobacco.

The rationale for prohibiting the use of tobacco on school grounds and for implementing a consistent district policy includes, but is not limited to the following:

  • research strongly suggest that tobacco-free school environments may help children and adolescents resist taking up smoking or chewing of tobacco;
  • permitting the use of tobacco products on school grounds can give the erroneous impression that the Cardinal Community School District does not consider this a serious health hazard;
  • most smokers and chewers begin the use of tobacco during their school years; and
  • having a common basic district-wide approach makes communication and enforcement for a tobacco-free school easier for all.

 

Legal Reference:         

Goals 2000:  Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).

 House File 2212, Iowa General Assembly (2008)      

Iowa Code §§ 142B; 279.8, .9; 297 (2013).

 

Cross Reference:        

903.4   Public Conduct on School Premises

 905.1   Community Use of School District Buildings & Sites & Equipment

 

 

Approved August 2013                                  

Reviewed November  2016             

Revised                        

906 UNMANNED AIRCRAFTS - DRONES

The following policy applies to the extent not preempted by federal or state regulatory jurisdiction regarding unmanned aircrafts. For purposes of this policy, the term “unmanned aircraft” means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft.
The Cardinal Community School District believes in maintaining the safety, security, and privacy of students, employees, and visitors. In keeping with this belief, the use or possession of unmanned aircrafts is prohibited on district property or in the space above the property that reasonably can be considered part of the district property.
The superintendent may make an exception to this policy in specific cases where the circumstances warrant such exception. In such situations and prior to approval, unmanned aircraft operators shall:
•    Supply proof of insurance meeting liability limits established by the district;
•    Present appropriate registration and authorization issued by the Federal Aviation Administration (FAA);
•    Sign an agreement holding the district harmless from any claims of harm to individuals or damage to property; and
•    Meet additional requirements as determined appropriate by the district.
If the unmanned aircrafts are operated as part of the district curriculum, prior to adoption into the curriculum, district employees shall work with district administration to ensure the appropriate insurance, registration, and authorizations are in place.
Unmanned aircrafts shall be operated in accordance with Iowa High School Athletic Association and Iowa Girls High School Athletic Union policy.
Failure to abide by this policy may result in local, state, and federal penalties if applicable.

 

Legal Reference:

FAA Modernization and Reform Act of 2012, P.L. 112-95, Title III, Subtitle B.

Model Aircraft Operating Standards, FFA AC No. 91-57A (Sept. 2, 2015).

OFFICE OF CHIEF COUNSEL, FED. AVIATION ADMIN., State and Local Regulation of Unmanned Aircraft Systems (UAS) Fact Sheet (Dec. 17, 2015).

Iowa Code § 279.8.
IHSAA Drone Policy

 

Cross Reference:    

602.1 Curriculum Development

 

 

Approved:  November 2016

Reviewed:

Revised: